Talent Acquisition Coordinator (QFAB)

Overview

Primary Functions

Onboarding Support

• Facilitate the end-to-end onboarding process for new hires, ensuring all necessary documentation is completed, including offer letters and compliance forms.
• Coordinate with various departments (IT, HR, GS) to ensure a smooth onboarding experience, including setting up workstations, accounts, and training schedules.
• Provide new employees with company policies, procedures, benefits, and culture-related information to ensure positive first experience.
• Serve as a point of contact for new hires during the onboarding process, addressing queries and concerns in a timely manner.

Recruitment Documentation Management

• Ensure all recruitment documentation is up to date, accurate, and compliant with company policies and legal requirements.
• Maintain and organize records of candidate applications, interview feedback, offer letters, and contracts in both physical and digital formats.

Agency Agreement & Vendor Management

• Coordinate with recruitment agencies to ensure agency agreements are in place and up to date.
• Track the terms and conditions of vendor agreements, ensuring compliance with company policies and legal standards.
• Collaborate with agencies to ensure timely delivery of candidate submissions and facilitate smooth communication between candidates and hiring teams

Invoicing and Budget Tracking

• Prepare the PRs and SEs of invoices related to recruitment agencies, background checks, job advertisements, and other recruitment-related services.
• Review and verify the accuracy of invoices, ensuring they match the agreed-upon rates in vendor contracts or agency agreements.
• Track and report on recruitment expenditures to assist with budget management and financial reporting.
• Collaborate with the finance team to ensure timely invoice payment and resolve discrepancies.

Reporting & Analytics

• Generate and maintain recruitment reports, including metrics on time-to-hire, and other key performance indicators (KPIs).
• Monitor the progress of recruitment campaigns, providing regular updates to the Talent Acquisition team.
• Analyze data to identify trends and areas for improvement in the recruitment and onboarding process.
• Prepare detailed reports on agency performance, hiring progress, and recruitment expenses for senior leadership and HR teams.

Compliance and Documentation Auditing

• Ensure all recruitment and onboarding processes comply with company policies, labor laws, and data protection regulations.
• Conduct periodic audits of recruitment files and documentation to ensure compliance and accuracy.
• Maintain up-to-date records of background checks, reference checks, and other pre-employment screenings.

Candidate Engagement and Communication

Managing Subcontractors

Additional Administrative Support

Safety, Health, Environment, & Quality (SHEQ)

• Adhere to all relevant SHEQ policies, procedures, instructions and controls so that NAKILAT provides a safe, world class, secure and environmentally responsible service to customers, the public and its own people.

Policies, Systems, Processes & Procedures

• Follow all relevant departmental policies and procedures so that work is carried out in a controlled and consistent manner.

Others

Key Result Areas

• Provide data analysis and reporting support to the recruitment team.
• Coordinate onboarding activities.
• Coordinate travel and meeting arrangements.
• Ensure accurate invoice and budget tracking.
• Proper maintenance and control of the Recruitment documentation.
• Organize and maintain the candidate information.

Qualifications

Qualifications

• Bachelor’s degree in human resources, Business Administration, or a related field.

Experience

• Minimum of 3 years’ experience in HR, recruitment coordination, or administrative support, focusing on onboarding and documentation.