System Specialist
Key Skills for This Role
Full Job Posting
Position Title: SYSTEMS SPECIALIST
Classification: Non-Exempt
Dept./Program: Finance and Administration
Reports to: Reimbursement & IT Manager
Last updated: August 2023
GENERAL DESCRIPTION
This is a professional position that reviews/processes attendance sheets, provider profile and VPK class enrollee information into the payment system for the generation of provider payments.
ESSENTIAL JOB FUNCTIONS
The System Specialist enters/updates provider payment profile and VPK enrollment information into the payment system, reviews/enters child attendance, processes monthly reimbursement, prepares necessary reports and generates child care provider payments. This position serves as a customer service role model to all providers. The position requires excellent organizational skills and advanced computer literacy in a windows environment.
Enters and updates provider information into the payment system according to funding and state guidelines
Receives, reviews, updates and enters provider profile information into the payment system.
Possesses and applies knowledge, skills and abilities relevant to the job; understand and applies established Coalition and OEL policies and procedures.
Processes reimbursement for providers for all funding sources
Receives attendance forms from providers.
Reviews submitted information from attendance forms in the system.
Prepares and enters the necessary adjustments in the system.
Reviews a sample of attendance sign in/out and VPK short/long forms.
Completes the monthly reimbursement process on schedule.
Provides technical assistance and instruction to providers and other Coalition staff on provider and payment information.
Prepares Reports
Prepares EFS termination for the reporting period.
Prepares termination documents to support reporting period.
Review the necessary reports to ensure a VPK child enrollment does not exceed 540 (fall program) or 300 (summer program) hours in a program type.
Reviews the necessary documents to ensure a VPK child can transfer providers, enroll from program type to program type and calculate their hours/remaining hours if applicable.
Manages and maintains eligibilities/enrollments in the payment system.
Enters and maintains the eligibilities and enrollments for the Teen Parent Program (TAPP).
Identifies provider/clients system issues and initiates the appropriate action to correct.
Completes tracking forms and any other data tracking, as required.
Serves as a customer service role model to ensure a positive relationship with all employees and customers.
Uses appropriate telephone techniques on a consistent basis.
Takes the time to listen and find out the customer’s needs.
Takes time to help the customer solve the problem.
Is responsive to the customer’s needs.
Responds appropriately and effectively to the diversity of co-workers, customers and stakeholders.
ORGANIZATIONAL RELATIONSHIP
This position reports to the Reimbursement Manager.
KNOWLEDGE AND SKILLS
- Strong attention to detail and organization
- Ability to handle multiple projects and priorities in a professional manner
- Excellent oral and written communication skills
- Ability to interact with all levels of personnel and child care providers
- Self-starter and proactive approach in resolving problems and issues
- Demonstrated exemplary customer service, networking and interpersonal skills
- Experience and proficiency as a team player
- Proficiency on computer hardware and software programs used by ELC of Duval
EDUCATION AND EXPERIENCE
High School Diploma required.
Experience with EFSM preferred.
Previous SR/VPK payment processing preferred.
Experience with SR/VPK rules/guidelines and plus.
LICENSES AND CERTIFICATIONS
Valid Drivers License; Auto Insurance verification
ENVIRONMENTAL CONDITIONS
Primarily works in an office setting, able to sit for extended time.
Some bending and stooping.
Able to lift 30 lbs.
About Early Learning Coalition of Duval
Nonprofit early learning and child care resource organization serving Duval County children, families, and child care providers.
Visit company websiteJobs and hiring trendsApply for this job in 1 click
Skip the repetitive application forms
Install the Base Career Chrome Extension and autofill job applications across major job boards with your profile.
Trusted by over 500,000 job seekers on Base Career