Support Services Administration: Records ( Part time - 18.5 Hours)
Role Overview
Administrative support role in an establishment, focused on secure keeping of current and past prisoner files.
Non-operational post with no line-management responsibilities.
Key Skills for This Role
Full Job Posting
Role overview
Administrative support role in an establishment, focused on secure keeping of current and past prisoner files.
Non-operational post with no line-management responsibilities.
Records and administration
- File records daily and maintain accurate filing systems in line with local procedures.
- Request and receive information or records from other establishments; store records appropriately and forward requested records promptly.
- Send, collect, and distribute faxes; deliver and collect post as appropriate.
- Move previous-year files to archive and send the oldest archive files for destruction in accordance with required standards, including data protection.
- Provide administrative assistance and respond to or redirect queries relating to the area of work.
- Undertake reasonable additional tasks of a similar level as required.
Role expectations
- Maintain accurate records and follow local procedures for secure record keeping.
- Handle records and archives in accordance with required standards, including data-protection requirements.
Working pattern
- The vacancy is part-time, with a stated working pattern of 18.5 hours.
- Standard full-time hours are 37 per week, excluding unpaid breaks; flexible and job-sharing patterns may be considered subject to business needs.
Working arrangements
- The vacancy is based in Birmingham.
- The Ministry of Justice describes hybrid working as potentially available where business needs and role suitability allow, subject to discussion and review.
Pay
- The stated salary is £25,409 pro rata; no pay cadence is specified in the description.
Leave and holidays
- Annual leave is calculated pro rata for non-standard work patterns.
- The description states an entitlement of 9 days (66 hours and 36 minutes) for bank, public, and privilege holidays; some holiday work may be required.
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