Supply Chain Coordinator

The Supply Chain Co-Ordinator reports directly to the Operations Manager with a dotted to the Transport & Production Managers. The Supply Chain Co-ordinator is responsible for maintaining the Financial administration for the department in a timely, controlled and structured manner. Also to support with transport admin tasks in line with transport legislation and compliance.

Flexibility in hours will be required as circumstances dictate, including weekend working.

P2P - Raise purchase orders, and receipt them against work completed

Reporting OTIF results, managing actions to resolve issues

Maintaining tier accountability info on a daily basis

Managing booking of meeting room/pods

Manage and purchase relevant stationery/office consumables

Weekly report site PO’s raised and receipted by function

Complete monthly SMR reports

Complete KPI portal data entry

Report KPI trends info , and publish graphs monthly

Manage and control pool car & car hire for site

Complete paperwork for expenses

Collect and check all drivers weekly pre-trip check sheets and cleaning records. If correct file them in designated folder, if not correct then approach said driver for rectification, repeat offenders to be reported to ATM

Compile and complete checks of vehicles serviced using relevant checklist. If documentation is missing then you will be required to liaise with relevant service provider to get all paperwork within a 24 hour period.

To complete Flexipod (or system that is in place) compliance, guide and coach daily issues direct with the individual, escalate any repeat offenders to ATM.

Report Daily VOR to fleet team

Daily reporting of vehicle utilisation in TUS

Populate daily the tier accountability boards for both logistics and Production

Print overtime sheets monthly for the drivers to complete

Strong organizational and multitasking abilities.

Excellent communication and interpersonal skills.

Proficient in transportation management software and Microsoft Office Suite.

Office environment with occasional travel to other sites.

May require working outside normal business hours to manage urgent issues.

Finance

Achieve Cost per tonne in line with target

Actively participate in the formulation of budgets and management thereafter demonstrating proactive cost control.

Understand how to use the company systems such as SAP, TUS, and Fleetboard to manage KPIs

Operations

Assist the Transport Planner with planning for holiday cover/sickness

Assist the production planners with holiday cover/sickness

Communication Platforms: Ensure access to reliable communication tools (e.g., phone, email, messaging apps) to facilitate real-time updates and coordination with drivers, suppliers, and clients.

Standard Operating Procedures (SOPs): Clear documentation of processes and protocols for transportation management.