Subcontract Administrator Manager

Backed by more than a century of Bosch innovation, Bosch Building Technologies North America is driven by a simple belief: buildings should protect, inspire, and empower the people inside them. We partner with organizations to create smart, connected environments that feel safer, work smarter, and support a more sustainable future. With decades of regional experience and teams rooted in communities across North America, we bring together integrated security, fire detection, building automation, and energy solutions, all delivered by people who genuinely care. Our experts are committed to excellence, guided by digital innovation, and passionate about creating experiences that make every building feel like it's working for you.

In 2026, Robert Bosch unified its global building technology integrator operations under the name of Bosch Building Technologies. As part of this transition, Paladin Technologies and Climatec combined their branch networks, creating a product-agnostic systems integrator focus on delivering flexible, future-ready solutions, offering customers an expanded, cross-domain service portfolio working as one cohesive team to deliver greater value under a stronger Bosch identity.

Full-time

Job Summary: The Subcontractor Administration Manager is responsible for leading the subcontractor administration function, overseeing contract management, compliance programs, invoicing processes, and subcontractor onboarding activities. This role provides strategic direction and operational oversight for subcontractor agreements, compliance requirements, audits, and financial activities while partnering closely with Operations, Project Management, Finance, and Legal teams. The Manager develops and implements best practices, ensures regulatory and contractual compliance, drives process improvements, and leads a team of subcontractor administrators to support business objectives and project success.

Responsibilities:

Manage and oversee the subcontractor prequalification program and onboarding process.

Direct the administration, negotiation support, and distribution of subcontractor Master Agreements.

Provide guidance and interpretation of contract terms, modifications, and compliance requirements to Operations and Project Management teams.

Establish and maintain processes for reviewing contractor licenses, insurance certificates, endorsements, lien releases, and other compliance documentation.

Oversee the issuance and approval process for work authorizations and change orders.

Manage subcontractor invoicing processes and ensure timely and accurate payment approvals.

Lead subcontract review activities and collaborate with key stakeholders to mitigate contractual risk.

Serve as the primary escalation point for subcontractor and project team inquiries regarding contracts, compliance, and payment status.

Assist Operations with formal notifications to subcontractors for breach and cure notices.

Partner with Finance to support month-end and year-end close activities and reporting requirements.

Ensure compliance with Certified Payroll, OCIP, and other project-specific contractual obligations.

Oversee internal and external audit preparation, documentation, and compliance efforts.

Develop, document, and continuously improve subcontract administration policies, procedures, and best practices.

Lead, mentor, and develop a team, including workload management, performance evaluations, training, and career development.

Monitor departmental metrics and identify opportunities for operational efficiencies and process improvements.

Collaborate cross-functionally with Operations, Finance, Legal, Procurement, and Executive Leadership on strategic initiatives.

Lead special projects and other duties as assigned.

Supervisor Duties:

In accordance with applicable Company policies/procedures and Federal/State laws, will perform the following supervisory responsibilities: planning, assigning, and directing work; coaching and appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

Required Qualifications:

Bachelor's degree in Business Administration, Construction Management, Contract Management, Finance, or a related field.

7+ years of experience in construction contract administration, subcontract management, compliance, or a related field.

3+ years of leadership or people management experience.

Strong knowledge of construction contracts, insurance requirements, compliance documentation, and risk management practices.

Advanced proficiency with Microsoft Office applications, including Excel, Word, and Outlook.

Strong understanding of contractor licensing, certificates of insurance, lien releases, Certified Payroll, AIA billing, retention and audit requirements.

Demonstrated ability to lead teams, manage priorities, and drive process improvements.

Excellent analytical, organizational, and problem-solving skills.

Strong communication and interpersonal skills with the ability to influence stakeholders at all levels.

Construction project accounting and invoicing experience.

Proven ability to manage multiple priorities and meet deadlines in a fast-paced environment.

Preferred Qualifications:

10+ years of experience in construction contract administration, compliance, or subcontractor management.

Experience leading a subcontract administration, compliance, contracts, or procurement team.

Extensive knowledge of Certified Payroll, OCIP, and subcontractor compliance programs.

Experience developing and implementing contract administration policies and procedures.

Familiarity with ERP, construction management, and contract management systems.

Strong understanding of construction industry regulations, subcontractor risk management, and audit controls.

Experience leading cross-functional initiatives and business process improvement projects.

Physical Demands:

In general, the following physical demands are representative of those that must be met by an employee to successfully perform the essential functions of the job.

Must be able to effectively communicate, (ie see, hear, speak and write clearly) in order to communicate with colleagues and/or customers; manual dexterity required for occasional reaching, lifting of light office objects, and operating office equipment

Working Conditions:

In general, the following conditions of the work environment are representative of those that an employee encounters while performing the essential functions of this job.

The office is clean, orderly, properly lighted and ventilated. Noise levels are considered low to moderate

Additional Information:

Working Hours: This position generally works Monday- Friday, overtime and on call when necessary

Travel Requirements: Occasional travel may be required to visit branch office to provide support and training as needed.

Benefits: Medical Dental Vision Flexible Spending Accounts 401K w/ company match Life/AD&D/LTD Paid Vacation/Sick/Holidays Employee Assistance Program Pet Insurance

Medical

Dental

Vision

Flexible Spending Accounts

401K w/ company match

Life/AD&D/LTD

Paid Vacation/Sick/Holidays

Employee Assistance Program

Pet Insurance

Equal Employment Opportunity Statement This company considers candidates regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, and other categories protected by federal, state or local law.

Equal Opportunity Employer, including disability / veterans.

All your information will be kept confidential according to EEO guidelines.

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Indefinite U.S. work authorized individuals only. Future sponsorship is unavailable. U.S. work authorized individuals only.