Studio Sample Coordinator
Full Job Posting
ROLE OVERVIEW
The Studio Sample Coordinator is responsible for the accurate intake, tracking, organization, and movement of product samples throughout the studio production lifecycle. This role plays a critical part in ensuring samples are properly prepared, assigned, and available to support daily photo studio operations in a fast-paced environment.
KEY RESPONSIBILITIES
Process incoming samples and ensure accurate system entry at all required workflow stages
Maintain real time tracking of sample status, ensuring data accuracy and visibility
Organize and manage sample storage using established filing systems and standards
Partner with styling and studio teams to ensure samples are properly prepared and available for shoots
Perform quality control checks to verify sample details, labeling, and grouping accuracy
Monitor and resolve discrepancies such as missing scans, incorrect assignments, or unaccounted samples
Support prioritization of samples based on business needs, including high-priority or aged inventory
Manage post-shoot sample processing, including rescanning, verification, and reintegration to pass to studio
Maintain readiness of samples for reshoots or additional production needs
Contribute to reporting processes and support inventory visibility initiatives
Qualifications
- Strong attention to detail and organizational skills
- Ability to work efficiently in a high-volume, fast-paced environment
- Basic computer proficiency; experience with inventory or tracking systems preferred
- Strong communication and collaboration skills
- Ability to multitask and prioritize effectively
- Work Environment
- Fast-paced studio and warehouse environment
- Early morning shifts may be required
- Frequent standing, walking, and handling of physical samples
BENEFITS
- New State-of-the-art HQ located in Beverly Hills
- Formalized career paths for continued professional growth
- Comprehensive health insurance across Medical, Dental and Vision
- 401k match, with immediate vesting upon eligibility
- Weekly catered lunches & fully-stock kitchen pantry!
- Opportunities to travel for trade shows and vendor meetings
- Summer Fridays Early Departure
- Team bonding events and programs
- Attractive employee discounts!
- Fashion Nova, LLC, and subsidiaries thereof, is an Equal Opportunity Employer. We are steadfast in our commitment to equal employment opportunities and pledge that these objectives are reflected in all aspects of our daily operations. We will continue to recruit, hire, train, and advance in employment qualified individuals in all job titles without regard to race, color, national origin, gender, sexual orientation, gender identity, religion, age, status as a protected veteran, criminal history, or status as an individual with a disability; and shall not discriminate against any individual, any such characteristic, nor any other classification protected by local, state and|or federal law.
- NOTICE AT COLLECTION
About Fashion Nova
Fast-fashion e-commerce brand offering affordable trend-driven clothing for women and men, ranking among the most-searched fashion labels on Google.
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