Studio Administrative Assistant - UAE National Only

Description

Responsibilities

• Greet and welcome visitors with a friendly and professional demeanor.
• Answer and direct phone calls, take messages, and relay them to the appropriate person promptly.
• Manage daily office operations, including maintaining office supplies and ensuring a clean, organized, and client-ready workspace.
• Schedule and coordinate meetings, book meeting rooms, and arrange travel plans for staff.
• Assist the design team with document preparation, data entry, and file management.
• Handle incoming and outgoing correspondence, including emails, mail, and courier services.
• Maintain and update company databases and contact lists.
• Prepare reports, presentations, and other documents as needed.
• Support weekly meetings by coordinating with managers and ensuring smooth execution.
• Maintain confidentiality of sensitive information and documents.
• Perform other administrative and clerical duties as assigned.

Qualifications

• Proven experience in a Receptionist, Administrative Assistant, or similar role.
• Excellent verbal and written communication skills.
• Strong organizational and time-management abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
• Professional appearance and a positive, customer-focused attitude.
• Ability to work independently and as part of a team.
• Attention to detail and a high level of accuracy.
• Experience in the interior design, architecture, or creative industry is a plus.