Sr. Administrator & Operations Coordinator

Overview

Key Responsibilities

• Manage executive schedules, appointments, meetings, travel arrangements, and operational calendars
• Handle high-volume administrative coordination and operational follow-ups
• Maintain accurate records, documentation, databases, contracts, and confidential company files
• Coordinate with clients, suppliers, service providers, and internal teams professionally
• Monitor WhatsApp communications, emails, operational chats, and ensure timely responses and updates
• Prepare reports, operational summaries, trackers, and documentation as required by management
• Support HR and recruitment-related activities including screening, interview coordination, onboarding, and employee documentation
• Manage operational tasks across multiple departments while maintaining strict attention to detail
• Handle urgent operational situations calmly and efficiently under pressure
• Ensure continuous communication and reporting to senior management throughout the day
• Assist with office operations, vendor coordination, procurement, logistics, and inventory management
• Support high-level operational execution in a luxury hospitality / holiday homes environment
• Maintain strict confidentiality and professionalism at all times

• Qualifications & Experience

• Minimum 10 years of professional UAE experience required
• Bachelor’s Degree mandatory (Master’s Degree preferred)
• Previous experience supporting CEOs, founders, or senior executives is highly preferred
• Strong background in administration, operations, HR coordination, executive support, and client management
• Previous experience in luxury hospitality, holiday homes, premium real estate, or fast-paced service industries preferred
• Exceptional organizational, multitasking, and communication skills required
• Ability to work independently while maintaining continuous coordination with management
• Strong emotional resilience and ability to perform under intensive operational pressure is essential
• Candidates must be comfortable working under close supervision, detailed operational monitoring, and high accountability standards
• Availability outside standard office hours, including weekends and urgent operational situations, may be required
• Candidates who are unable to handle fast-paced operational environments, continuous follow-ups, and high-performance expectations are advised not to apply

Salary