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Sr. Administrative Associate

AllianceBernstein
New York, USA
Full-time
Senior · 5–7 years experience
Onsite
Discovered 2 weeks ago

Full Job Posting

What You’ll Do

  • The Senior Administrative Associate provides senior‐level administrative, operational, and project support requiring strong judgment, critical thinking, and the ability to anticipate business needs. The role operates in a fast‐paced, trust‐based environment and emphasizes strategic partnership, independent decision‐making, and ownership of complex, high‐visibility workstreams. Responsibilities include:
  • Partner closely with senior leaders to proactively manage priorities, anticipate needs, and enable effective use of executive time.
  • Manage complex and dynamic calendars, coordinate travel, and oversee logistics with accuracy, discretion, and diplomacy.
  • Coordinate complex senior‐level internal and external meetings, conference calls, and marketing events, including preparation of agendas, materials, and follow‐up on action items.
  • Field incoming calls from clients and professional partners.
  • Lead and support cross‐functional projects and initiatives, including planning, coordination, tracking deliverables, and ensuring timely execution.
  • Conduct independent research and analysis, synthesize information, and prepare clear summaries or recommendations to support executive and business decision‐making.
  • Prepare, analyze, and maintain high‐quality presentations, reports, spreadsheets, and materials for management reviews, client meetings, and other senior‐level forums.
  • Support business management activities such as organizational planning, maintaining reporting, and operational documentation.
  • Act as a liaison across departments to facilitate information flow, interpret and apply policies or guidelines, and coordinate initiatives on behalf of senior leaders.
  • Handle matters of a highly confidential and critical nature, exercising sound judgment and maintaining strict discretion.
  • Manage multiple priorities and timelines simultaneously, identifying opportunities to improve processes, strengthen controls, and enhance operational efficiency.
  • Navigate the firm effectively by interfacing with internal partners (e.g., Legal, People, Compliance, Technology) and external contacts and vendors.
  • Provide guidance and informal mentorship to junior administrative staff and contribute to a collaborative, high‐performing team environment.
  • What We’re Looking For:
  • Experience and Education
  • 5 - 7 years of progressively responsible administrative, executive support, or business operations experience, preferably within an investment management or professional services environment.
  • Demonstrated experience supporting senior‐level leaders and managing complex, high‐visibility responsibilities with a high degree of independence.
  • Bachelor’s degree required or an equivalent combination of education and relevant experience.
  • Skills and Competencies
  • Strong judgement and critical thinking skills, with the ability to anticipate issues and develop practical solutions.
  • Proven ability to independently prioritize and execute multiple complex tasks and projects in a fast‐paced, deadline‐driven environment.
  • Exceptional organizational, planning, and execution skills, with superior attention to detail and consistent follow-through.
  • Clear and concise written and verbal communication skills, with comfort interacting with senior stakeholders, clients, and external partners, demonstrating a client experience mindset.
  • High level of professionalism, integrity, and discretion when handling sensitive information.
  • Demonstrated project management capability, including tracking milestones and driving outcomes.
  • Ability to build strong working relationships and collaborate with the service team to deliver comprehensive solutions and support for UHNW clients.
  • Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook); experience with Salesforce, reporting, or collaboration tools preferred.
  • Ability to adapt quickly, manage ambiguity, and maintain composure under pressure.

Qualifications

  • Experience and Education
  • 5 - 7 years of progressively responsible administrative, executive support, or business operations experience, preferably within an investment management or professional services environment.
  • Demonstrated experience supporting senior‐level leaders and managing complex, high‐visibility responsibilities with a high degree of independence.
  • Bachelor’s degree required or an equivalent combination of education and relevant experience.
  • Skills and Competencies
  • Strong judgement and critical thinking skills, with the ability to anticipate issues and develop practical solutions.
  • Proven ability to independently prioritize and execute multiple complex tasks and projects in a fast‐paced, deadline‐driven environment.
  • Exceptional organizational, planning, and execution skills, with superior attention to detail and consistent follow-through.
  • Clear and concise written and verbal communication skills, with comfort interacting with senior stakeholders, clients, and external partners, demonstrating a client experience mindset.
  • High level of professionalism, integrity, and discretion when handling sensitive information.
  • Demonstrated project management capability, including tracking milestones and driving outcomes.
  • Ability to build strong working relationships and collaborate with the service team to deliver comprehensive solutions and support for UHNW clients.
  • Ability to adapt quickly, manage ambiguity, and maintain composure under pressure.

Preferred Qualifications

  • Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook); experience with Salesforce, reporting, or collaboration tools preferred.

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