Sr. Accounts Payable Specialist

TMG offers a competitive total rewards package that includes medical, dental, and vision coverage, a 401(k) with company match, paid time off, Holidays, telemedicine access, optional Aflac coverage, and other employee benefits that support work-life balance and well-being.

The Sr. Accounts Payable (AP) Specialist plays a key role in supporting TMG’s multi-entity financial operations by processing vendor invoices, ensuring accurate disbursements, and maintaining clean vendor records.

This position works collaboratively with Operations, Purchasing, and other internal teams to resolve discrepancies and uphold strong internal controls. A major focus of the AP Associate role is supporting TMG’s shift from manual, paper-based processes to fully digital, automated workflows. The individual in this role will actively contribute to process improvement, system optimization, and the adoption of AI enabled tools, helping build a modern, efficient, and scalable AP function.

This position upholds TMG Mission and Core Values. This position requires exceptional communication, relationship-building, and organizational skills.

Validate and process vendor invoices using required three-way match (PO, receiving, invoice) ensuring accuracy.

Understand the chart of accounts to classify and code invoices appropriately to the GL.

Prepare and initiate vendor payments (check, ACH, wire) in alignment with approval of matrices and internal controls.

Maintain accurate vendor records, including W9s and compliance documentation, ensuring full audit readiness.

Assist with AP related accruals and month end reconciliation schedules.

Administer and lead the employee expense reimbursement process through Concur , ensuring policy compliance and accurate digital documentation.

Ensure adherence to internal controls governing purchasing, invoice approval, and disbursement of workflows.

Support internal and external audit requests with complete, electronic documentation.

Identify gaps or inconsistencies in AP processes and escalate risks as needed.

Collaborate with Operations, Purchasing, Retail, and other departments to resolve invoice discrepancies, missing documentation, or coding issues.

Provide timely vendor support and assist with improving cross department AP workflows.

Lead AP modernization efforts by transitioning from paper-dependent processes to fully electronic, digitally archived workflows.

Lead in ERP upgrades, AP automation initiatives, OCR/AI enabled invoice capture tools, and workflow routing enhancements.

Identify opportunities to reduce manual work, eliminate bottlenecks, improve data accuracy, and streamline processes.

Lead in documenting new AP procedures, SOPs, and digital workflow guidelines.

Support testing and validation of new software releases or system integrations.