Sprinkler Reports Coordinator
Role Overview
Oak Ridge Building Solutions is hiring an organized, detail-oriented Sprinkler Reports Coordinator for its fire protection department.
The role is based at the Oshawa office and supports accurate, timely sprinkler inspection reporting.
Key Skills for This Role
Full Job Posting
Role Overview
Oak Ridge Building Solutions is hiring an organized, detail-oriented Sprinkler Reports Coordinator for its fire protection department.
The role is based at the Oshawa office and supports accurate, timely sprinkler inspection reporting.
Report Review and Processing
- Review sprinkler inspection reports for completeness, consistency, and administrative accuracy.
- Check that site and equipment details, inspection results, technician information, and supporting photos are included.
- Follow up with technicians to resolve missing information, unclear findings, and required corrections.
- Refer technical questions or discrepancies to the sprinkler manager or qualified personnel.
- Format, organize, and prepare reports for review and client submission.
Client Documentation and Deficiency Tracking
- Prepare inspection report packages, supporting records, and certificate documentation for authorized review and issuance.
- Record deficiencies and communicate them to estimating, service, and operations teams.
- Track outstanding documentation and follow up on report revisions.
- Update records after repairs using information provided by qualified field personnel.
- Maintain records of report submissions, revisions, and outstanding items.
Coordination and Administration
- Communicate with technicians, inspection coordinators, project managers, and clients.
- Monitor deadlines, prioritize outstanding work, and maintain digital files, site histories, and document naming conventions.
- Update report and work order status in BuildOps, Inspect Point, and internal tracking tools.
- Respond to documentation requests and support consistent reporting procedures and workflow improvements.
Qualifications
- Previous experience in administration, report processing, service coordination, or a related role.
- Strong attention to detail, organization, and ability to manage multiple deadlines.
- Clear professional written and verbal communication.
- Proficiency with Microsoft Outlook, Excel, Word, and PDF documents.
- Confidence learning software and working with digital records; able to work independently and collaborate with office and field teams.
- Professional handling of confidential client and company information.
Preferred Assets
- Sprinkler, fire protection, life safety, or building services experience is an asset.
- Familiarity with sprinkler inspection reports and NFPA 25 terminology is preferred.
- Inspect Point, BuildOps, or similar reporting and service-management platform experience is preferred.
- Experience preparing client report packages, tracking deficiencies, or supporting inspection programs is preferred.
- A sprinkler trade licence is not required; technical findings and approvals remain with qualified personnel.
Pay and Hours
- Pay is $25.00–$30.00 per hour.
- Expected hours are 40 per week.
Benefits
- Benefits include casual dress, dental care, on-site parking, and RRSP match.
Work Location
- Work location is in person at the Oshawa office.
About Oak Ridge
Oak Ridge provides sprinkler, fire alarm, electrical, and life safety services across a range of properties.
The coordinator's work supports timely reporting, client communication, and coordination of fire protection repairs.
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