Specification Officer

Company Description

Role Description

Specification & Document Management

• **Manage and update specifications**
• for all producing products, including raw tobacco blends, wrapping materials, filters, and finished cigarettes.
• **Develop, review, and implement**
• standard operating procedures (SOPs), quality procedures, and work instructions across the production facility.
• **Verify compliance**
• with product specifications, regulatory standards, and company quality benchmarks.
• **Ensure packaging integrity standards**
• , label accuracy compliance, and barcode readability guidelines are meticulously documented and updated.

Compliance, Audits & ISO Standards

• **Ensure all products and processes meet ISO standards**
• (including but not limited to ISO 9001, ISO 14001, and ISO 45001).
• **Align factory practices**
• with local government tobacco regulations related to safety, health warnings, labelling and production.
• **Support and facilitate**
• internal, external, and third-party regulatory audits by ensuring complete data traceability.

Records, Reporting & Analysis

• **Maintain accurate QC records**
• , test results, non-conformance reports (NCR), Corrective and Preventive Action (CAPA) documents, and inspection logs.
• **Prepare and analyse**
• daily, weekly, and monthly quality reports for factory management.
• **Participate in root-cause analysis**
• for quality issues, deviations, and customer complaints.

Continuous Improvement & Leadership

• **Recommend process improvements**
• to reduce manufacturing waste, eliminate defects, and optimize material usage.
• **Support and advocate**
• for continuous improvement initiatives, embedding Lean, Six Sigma, and KAIZEN methodologies into quality documentation.
• **Deputize for the Quality Department Manager**
• , assuming full responsibility for managerial duties and department leadership during their absence.

Education

• Bachelor’s degree in Chemistry, Chemical Engineering, Food Science, Materials Science, or a related technical field.

Experience & Skills

• **A minimum of 5 years of experience**
• in a quality management or specification/documentation control role within the tobacco industry.
• **Prior experience working with "Big 3" tobacco companies (BAT, PMI, or JTI) is highly preferred.**
• Proven track record in developing, implementing, and auditing Quality Management Systems (QMS).
• Strong knowledge of international quality standards, local tobacco regulatory frameworks, and compliance best practices.
• Excellent technical writing skills for drafting precise procedures, work instructions, and corporate reports.
• Strong leadership capabilities with the confidence and maturity to step into the Quality Manager's role when required.