SPECIALIST, PURCHASING

Job Purpose

Key Accountability Areas

• Purchase requisitions delegations:
• Check purchase requisitions and delegate it to members of the procurement team.
• Follow and supervise the procurement team members in fulfilling their tasks in a timely manner and providing the support they might require.
• Purchase Orders creation and follow-ups:
• Research market for new, strategic, projects requirements and identify the most reliable sources.
• Organize & attend technical and commercial discussions with suppliers.
• Verify the documents and create vendor in system.
• Review history, identify and recommend the best sources to send RFQs / tenders, to get price proposal.
• Review offers and history, analyze and negotiate with suppliers to finalize the commercial comparisons & recommendations, and process for the approvals with the authorities and committees.
• Prepare commercial comparison of strategic items taking into consideration the technical and commercial aspects such as specifications, quality, delivery time, technical remarks, historical detail, and prices.
• Convert purchase requisitions to purchase orders, taking into consideration technical and commercial recommendations and follow for approvals.
• Follow with suppliers for the fulfillment of the issued P.O. in accordance with the organization’s requirements.
• Verify receipt / completion of purchase orders. Issues such as quality, quantity, shipment errors, etc. must be resolved through the proper channel.
• Process and coordinate for payments needs such as advance, Collection & letter of credits.
• Create, check, and verify Letter of Intent, contractual agreements with suppliers.
• Conduct supplier evaluation on a pre-determined interval according to KPI.

Reporting

• Prepare and archive reports. Publish reports / documents that must be circulated.

Compliance

• Ensure implementation of management systems; adhere to quality, safety, and environmental policies.

HR Proficiency

• Training of sub-ordinates and forming a team to get the work effectively.
• Provide leadership, coaching, and direction to subordinates in all aspects of their work.
• Delegate sub-ordinates in each respective assignment.
• Ensures fair distribution of tasks to maintain morale, motivation of subordinates.

Delivery

• Perform the planned activities to meet the operational and development targets as per delivery schedules.
• Utilize resources effectively to achieve objectives within efficient cost and time.
• Provide a periodic report formatted by detailing the deviation and execution of planned tasks.

Problem-Solving

• Resolve any related problems arise and escalate any complex operational issues.

Quality

• Ensure quality requirements to develop effective quality control and processes including specifications for products or processes or related activities.

Business Process Improvements

• Coordinate well-defined written systems, policies, procedures, and seeking automations opportunities as much as possible.
• Academic Qualification Bachelor DegreeWork Experience 2 to 4 YearsTechnical / Functional Competencies Purchasing BenchmarkingPurchasing ProceduresPurchasing Reporting
• Profile description:
• Alfanar is a Saudi company with an international presence, primarily engaged in the manufacturing and trading of a wide variety of low, medium, and high voltage electrical products, in addition to its portfolio of conventional and renewable energy solutions, oil and gas, water treatment, infrastructure, technical services, and digital solutions.
• The hub of alfanar’s manufacturing operations is Medinet alfanar Alsinaiya, a 700,000 square-meter complex located in Riyadh.
• The complex houses an array of ultra-modern manufacturing facilities and laboratories equipped with state-of-the-art technologies and staffed with highly skilled professionals.
• alfanar derives its success from its commitment to providing the highest quality standards to its customers, and the continuous development of its human capital, who alfanar considers its most valuable asset.
• With this in mind, alfanar promotes a proactive work environment where its employees are always valued, nurtured, and empowered to fuel their pride in being part of alfanar.
• For more information about alfanar, please visit alfanar.com