Specialist - Logistics

Coastal Transportation Services Company

Job Responsibilities

• Inspect and verify the quality of repairs for main machinery, auxiliary systems, and hull structures to ensure compliance with technical standards.
• Confirm proper installation, alignment, and functionality of spare parts and mechanical components.
• Prepare, maintain, and update inspection reports, QA/QC checklists, and related documentation.
• Identify, document, and report non-conformities, and follow up on corrective and preventive actions.
• Ensure adherence to ISO, IMS, and company QA/QC procedures and standards.
• Review job cards, work orders, maintenance records, and technical documentation for accuracy and completeness.
• Coordinate with workshop supervisors, engineers, technicians, and external contractors to ensure quality execution of tasks.
• Monitor repair and maintenance progress, ensuring quality compliance prior to job completion and vessel release.
• Attend and witness testing, commissioning, and sea trials as required.
• Verify that all tools, equipment, and materials used meet required quality and safety standards.
• Support internal and external audits by ensuring proper documentation and audit readiness.
• Analyze recurring technical issues and recommend corrective measures and continuous improvement initiatives.
• Ensure full compliance with HSE policies and promote safe working practices during all maintenance activities.
• Maintain proper documentation and traceability for all inspected and completed work.
• Ensure workshop activities are completed within agreed timelines without compromising quality standards.
• Support the development, implementation, and continuous improvement of SOPs, work instructions, and quality procedures.
• Arrange and optimize trips based on client-submitted, signed marine ticket forms
• Develop comprehensive sailing schedules and assign appropriate vessels for efficient cargo/manpower transport
• Communicate detailed trip information to clients, including vessel specifications, precise timing, sailing schedules, specific instructions, and up-to-date weather forecasts
• Distribute detailed sailing schedules to vessel operators and jetty teams, including truck plate numbers and specific cargo information
• Serve as the primary point of contact for clients, maintaining professional and responsive communication
• Keep clients consistently informed of updated estimated arrival and departure times
• Provide instant notifications of vessel breakdowns, including action plans for cargo rerouting or alternative transport
• Maintain comprehensive, up-to-date daily records and a live, interactive dashboard of vessel movements, cargo transfers, delays, vessel utilization status, and all related operational information
• Compile, analyze, and share daily data updates with clients to support their analysis and reporting needs
• Maintain a secure and organized system of recording evidence for all marine tickets, ensuring easy retrieval and audit compliance
• Prepare and submit detailed timesheets for client s usage of marine services, ensuring accuracy.