Specialist - Document Processing

Role overview

Document production and formatting

• Create and finalize complex business and technical documents using Microsoft Word, Excel, PowerPoint, and Adobe Acrobat.
• Apply templates, styles, branding, numbering, headings, tables, figures, cross-references, and page elements.
• Format reports, proposals, specifications, technical memoranda, correspondence, presentations, and project deliverables.
• Resolve formatting issues, correct inconsistencies, and prepare files for distribution or delivery.

Editing, quality control, and team support

• Proofread spelling, grammar, punctuation, formatting, consistency, and completeness.
• Review tables, figures, headings, references, and appendices while preserving technical content.
• Coordinate with project teams, prioritize assignments, and communicate status, missing information, and delivery risks.
• Maintain organized records and follow document naming, version-control, and file-management practices.

Required qualifications

• Advanced Microsoft Word and Adobe Acrobat proficiency and working proficiency in Excel, PowerPoint, Outlook, and Microsoft 365 collaboration tools.
• Excellent proofreading, grammar, spelling, punctuation, and written communication skills.
• Strong US English command and ability to apply the organization's writing guide.
• Accuracy, attention to detail, organization, problem-solving, and ability to manage changing priorities and deadlines.
• Ability to work independently and with geographically dispersed teams; commitment to quality, confidentiality, professionalism, and responsive service.

Preferred qualifications

• Experience in document processing, production, word processing, editing, proofreading, technical documentation, or related administrative support.
• Experience in professional services or supporting complex technical reports and multidisciplinary teams.
• Familiarity with Microsoft 365, SharePoint, OneDrive, and collaborative document-management environments.

Working hours

• The role supports US leads from 3:30 PM to 12:30 AM IST.

Workplace

• The position is based at a WSP India location.
• WSP describes its broader working model as hybrid; the posting states this role is based at an office location.

Background verification

• Employment is subject to successful completion of a third-party background verification check.