Special Assistant, IS-0301-09
Full Job Posting
- Pass Pre-employment Background Check and Subsequent Background Investigation for position designated.
- Complete a Probationary Period.
- Maintain a Bank Account for Direct Deposit/Electronic Transfer.
- The position is open to all candidates eligible to work in the United States. Proof of eligibility to work in U.S. is not required to apply.
- Applicants must meet all qualification and eligibility requirements within 30 days of the closing date of this announcement.
Duties And Responsibilities
- Schedule meetings and maintain calendar for the Director
- Assist in creating meeting agendas and preparing presentations
- Attend meetings, take notes, prepare summary and action items
- Receive and screen communications and provide requested information or refer to Director or appropriate personnel for response and action
- Serve as a liaison to other Smithsonian offices for certain administrative matters
- Prepare travel authorizations and vouchers for Director and Senior Management, make travel and hotel reservations, prepare background information for trips
- Assist with campus tours and special events coordination
- Other Duties as Assigned - Performs additional administrative and program tasks as directed by management to support SERC operations.
Qualification Requirements
- A bachelor's degree from an accredited college or university is required
- Strong time management and organizational skills
- Excellent communications skills, both orally and in writing/emails
- Knowledge of proper spelling, grammar, punctuation and standard business letter writing to prepare correspondence
- Ability to interact diplomatically and effectively with a variety of people, including senior-level personnel within the Smithsonian and from external organizations
- Ability to work with in a team setting with senior-level personnel and to communicate their guidance and instruction to other staff to advance SERC programs and priorities
- A strong foundation of administrative skills, and knowledge of concepts, principles, processes and practices to help facilitate the procedural operations for an effective and efficient office
- Significant experience with Microsoft Office Suite applications; Word, Excel, PowerPoint
- Ability to manage diverse tasks simultaneously and to adjust in response to changing circumstances and timelines
- Ability to manage an office filing system
- Strong self-motivation and ability to work independently
About Smithsonian Institution
Independent U.S. government cultural and scientific complex serving the public through museums, a zoo, education, and research.
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