Site Secretary

Role Overview

Requirements

• Minimum 5 years of UAE construction industry experience is mandatory.
• Good knowledge of construction-site documentation and administrative procedures.
• Proficiency in MS Office, particularly Word, Excel, Outlook, and document management systems.
• Good English communication and writing skills.
• Strong organizational and coordination skills.
• Ability to manage multiple tasks and work under pressure.
• Familiarity with the fast-paced working environment of construction projects.
• Previous Site Secretary, Project Secretary, or Construction Secretary experience is preferred.
• Immediate availability is preferred.

Administrative Support

• Provide secretarial and administrative support to the Site Manager, Project Manager, and site team.
• Handle emails, letters, memos, official communications, telephone calls, and routine site inquiries.
• Support printing, scanning, photocopying, document distribution, and other administrative requirements.

Documentation and Reporting

• Prepare, maintain, and organize site documents, records, reports, and correspondence.
• Prepare daily, weekly, and monthly reports as required.
• Maintain filing systems for project documents, drawings, correspondence, and other records.
• Assist with document submission, tracking, and follow-up with consultants and project teams.

Coordination and Records

• Coordinate with Head Office, consultants, subcontractors, suppliers, and site personnel.
• Prepare meeting schedules, agendas, minutes, and follow-up action points.
• Maintain attendance records, staff lists, leave records, and other site administrative records.
• Maintain confidentiality of company and project-related information.