Site Operations Assistant (Emirati National)

Role purpose

IMS and audit responsibilities

• Manage and maintain the IMS and support compliance with ISO 9001, ISO 14001, ISO 45001, and related standards.
• Control policies, SOPs, work instructions, forms, and manuals; keep documents approved, current, version-controlled, communicated, and periodically reviewed.
• Plan and conduct internal audits, train internal auditors, and coordinate certification and surveillance audits.
• Track audit findings and ensure corrective actions are completed.

Compliance, improvement, and reporting

• Monitor corporate and regulatory requirements for environmental permits, waste, chemical safety, fire safety, and occupational health; maintain the Enablon compliance register.
• Facilitate RCA using 5 Why, Fishbone, and FMEA; track non-conformities, drive CAPAs, and identify Lean and continuous improvement opportunities.
• Maintain quality, safety, and environmental KPI dashboards and report monthly results to management.
• Support incident investigations, create or update risk assessments and JSAs, and monitor control effectiveness.

Coordination and records

• Organize management reviews, compile agendas and supporting materials, record minutes, and follow up on actions.
• Maintain accessible records for calibration, training, inspections, waste disposal, and emergency drills, including electronic and physical archives.
• Coordinate with Production, QC, Maintenance, Warehouse, COS, HR, and Supply Chain to align departments with IMS requirements.

Requirements

• Diploma in a science or engineering discipline.
• Willingness to work in an industrial environment.
• MS Office proficiency and good communication, documentation, and coordination skills.
• High learning agility, adaptability, logical thinking, and analytical skills.
• Strong attention to detail, ability to follow structured processes, and willingness to learn multidisciplinary topics.