Site Office Administrator / Document Coordinator

Overview

• Ours is an engineering and contracting company, engaged in construction projects across UAE.
• Routine office administration & document coordination job
• Regular site visits and capable of handling scaffolding (Hired / Asset) materials and Invoice Clearance.
• Assist with processing of documents, forms, mailings and materials for the purpose of disseminating information to appropriate department across the organization.
• Coordination between Site office and Head Office, supplier, consultant, client etc.
• Maintain a variety of manual and computerized files and records for the purpose of providing documentation in accordance with administrative and legal requirements.
• Maintain inventories of supplies and materials for the purpose of ensuring items' availability.
• Prepare a variety of documents and materials (e.g. notes, standardized correspondence, handouts, purchase requisitions, etc.) for the purpose of documenting activities, providing written reference and/or conveying information.
• Processes a wide variety of documents and materials (e.g. vouchers, etc.) for the purpose of disseminating information and/or payment to appropriate departments across the organization.
• Respond to inquiries from a variety of internal and external parties (e.g. staff, engineers, contractors, etc.) for the purpose of providing information facilitating communication among parties and/or providing direction.
• Ensure proper documentations, drawings / material submission to respective authorities and maintain physical and electronic files or other organizational system.
• Operate office equipment such as photocopiers, fax machines and scanners.
• Maintain and ensure accuracy of daily Workforce Reports, and ensure that daily timesheets correlate correctly.
• Promoting quality achievement and performance improvement throughout the organization.
• Drive ownership of health and safety in all aspects of project execution, office and personal environment.
• Any other responsibilities as assigned by the management from time to time.