Site Administrative Assistant

What you will do:

• Support the smooth day-to-day operations of the Tampa site through effective administrative coordination • Manage calendars, schedule meetings, and coordinate logistics for internal teams and stakeholders • Prepare meeting materials, create agendas, and capture and distribute meeting minutes • Act as a key point of contact by handling incoming calls, visitors, mail, and general site inquiries • Coordinate visitor access and logistics across multiple site locations, ensuring a seamless experience • Organize meeting spaces, book rooms, and coordinate basic catering and site events • Assist with reporting, data entry, and documentation while contributing to continuous improvement and team efficiency
• What we are looking for:
• High school diploma or GED required; additional training or experience in administrative support is an advantage
• 3 years of experience in an administrative or office support role • Strong organizational and time management skills, with the ability to manage multiple priorities • Excellent communication and customer service skills, with a proactive and professional approach • Ability to coordinate logistics and support cross-functional teams in a dynamic environment • High attention to detail and accuracy in documentation, scheduling, and reporting tasks
• Support the smooth day-to-day operations of the Tampa site through effective administrative coordination
• Manage calendars, schedule meetings, and coordinate logistics for internal teams and stakeholders
• Prepare meeting materials, create agendas, and capture and distribute meeting minutes
• Act as a key point of contact by handling incoming calls, visitors, mail, and general site inquiries
• Coordinate visitor access and logistics across multiple site locations, ensuring a seamless experience
• Organize meeting spaces, book rooms, and coordinate basic catering and site events
• Assist with reporting, data entry, and documentation while contributing to continuous improvement and team efficiency
• 3 years of experience in an administrative or office support role
• Strong organizational and time management skills, with the ability to manage multiple priorities
• Excellent communication and customer service skills, with a proactive and professional approach
• Ability to coordinate logistics and support cross-functional teams in a dynamic environment
• High attention to detail and accuracy in documentation, scheduling, and reporting tasks

About Lonza