Short Term Hourly Program Specialist/Student Activities

About the Department

Under general supervision, performs professional work in planning, arranging, advising, supervising and coordinating a diverse program of activities and programs that emphasize student growth and development.

Examples of duties may include, but are not limited to, the following: Coordinate college-wide student activities such as welcome events, commencement and a variety of social, cultural and recreational activities.

Coordinate the Office of Student Activities and its services, including issuance of student ID cards, and lost and found services.

Coordinate the management of finances for Associated Students.

Coordinate, support and advise student groups, organizations and advisors through leadership, organizational and resource development.

Collaborate in establishing student activity program goals and objectives.

Contribute to the awareness of the student/college presence in the local community by connecting student activities to community events.

Attend student meetings, associated students’ events, and conferences related to the operation of Associated Students and other student related programs.

Accompany students to local and statewide activities and conferences.

Develop and maintain annual calendar of special student activities events.

Develop and monitor the Associated Students annual budget, monitors bank records, and works closely with the Associated Students Treasurer.

Interpret and implement college policies and procedures related to student activities.

Recruit new faculty sponsors for student clubs.

Survey students’ needs and interests, analyzing results to determine what solution, alternatives or new programs related to student activities should be recommended to college administration.

Assist in advising Associated Students’ board meeting.

Assist the Vice President of Student Services with Program Review for Student Activities.

Assist in planning and implementing training workshops and campus-wide events for students.

Assist in establishing and implementing student policies and programs as directed by the administration.

Verify the eligibility of candidates for student body offices.

Performs other related duties as required.

• Coordinate college-wide student activities such as welcome events, commencement and a variety of social, cultural and recreational activities.
• Coordinate the Office of Student Activities and its services, including issuance of student ID cards, and lost and found services.
• Coordinate the management of finances for Associated Students.
• Coordinate, support and advise student groups, organizations and advisors through leadership, organizational and resource development.
• Collaborate in establishing student activity program goals and objectives.
• Contribute to the awareness of the student/college presence in the local community by connecting student activities to community events.
• Attend student meetings, associated students’ events, and conferences related to the operation of Associated Students and other student related programs.
• Accompany students to local and statewide activities and conferences.
• Develop and maintain annual calendar of special student activities events.
• Develop and monitor the Associated Students annual budget, monitors bank records, and works closely with the Associated Students Treasurer.
• Interpret and implement college policies and procedures related to student activities.
• Recruit new faculty sponsors for student clubs.
• Survey students’ needs and interests, analyzing results to determine what solution, alternatives or new programs related to student activities should be recommended to college administration.
• Assist in advising Associated Students’ board meeting.
• Assist the Vice President of Student Services with Program Review for Student Activities.
• Assist in planning and implementing training workshops and campus-wide events for students.
• Assist in establishing and implementing student policies and programs as directed by the administration.
• Verify the eligibility of candidates for student body offices.
• Performs other related duties as required.

Graduation from an accredited college or university with a bachelor’s degree in one of the social sciences, business, or related field and one (1) year of experience working with young adults and adults in situations involving social activities; or an equivalent combination of training and/or experience that could likely provide the desired knowledge and abilities to perform the duties of the position. Understanding of, sensitivity to and respect for the diverse academic, socioeconomic, cultural, disability and ethnic backgrounds of Peralta Colleges’ students, faculty, staff and community. Desirable Qualifications Experience in a staff role leading, motivating, and working with adult students in higher education is highly preferred. Knowledge, Skills, and Abilities Knowledge of: Parliamentary procedures and Brown Act. Ability to: Prepare and administer budgets. Coordinate the operation of various activities; listen to and record students’ desires accurately and effectively; assist students and faculty involved in a variety of recreational activities. Analyze situations and make decisions in procedural matters without immediate supervision. Prepare and maintain accurate and complete records and report Evaluate and make recommendations on improvement to existing activities and operations. Prepare effective promotional and informational publications and materials. Train and direct the work of student personnel. Establish and maintain effective working relationships with administrators, faculty, students, and the general public.

• Graduation from an accredited college or university with a bachelor’s degree in one of the social sciences, business, or related field and one (1) year of experience working with young adults and adults in situations involving social activities; or an equivalent combination of training and/or experience that could likely provide the desired knowledge and abilities to perform the duties of the position.
• Understanding of, sensitivity to and respect for the diverse academic, socioeconomic, cultural, disability and ethnic backgrounds of Peralta Colleges’ students, faculty, staff and community.
• Experience in a staff role leading, motivating, and working with adult students in higher education is highly preferred.
• Parliamentary procedures and Brown Act.
• Prepare and administer budgets.
• Coordinate the operation of various activities; listen to and record students’ desires accurately and effectively; assist students and faculty involved in a variety of recreational activities.
• Analyze situations and make decisions in procedural matters without immediate supervision.
• Prepare and maintain accurate and complete records and report
• Evaluate and make recommendations on improvement to existing activities and operations.
• Prepare effective promotional and informational publications and materials.
• Train and direct the work of student personnel.
• Establish and maintain effective working relationships with administrators, faculty, students, and the general public.

IMPORTANT APPLICATION INFORMATION AND INSTRUCTIONS Candidates must clearly demonstrate through their application material that they meet the minimum qualifications of the position.

All properly completed applications will be reviewed, and the most appropriately qualified individuals will be invited to continue in the selection process.

Examinations for the positions may consist of any combination of written, performance, and oral exams to evaluate the applicant's skills, training, and experience for the position.

The employment application must be completed and submitted online.

Applicants must list current and past work experience.

Do not indicate “See Resume”.

Proof of education such as, but not limited to, university/college transcripts and degrees must be submitted online with your application.

Applicants are responsible for attaching proof of education, certification, and/or license to each position for which they apply.

The following documents are required for this position: 1.

Transcripts verifying completion of a Bachelor’s degree An applicant with a college degree obtained outside the United States must have education records evaluated by a credentials evaluation service.

This evaluation must be submitted by the application deadline.

Failure to provide all required documents will result in elimination from the selection process.

Official transcripts will be required prior to appointment.

Please note, the District’s preferred method of communication with applicants is via e-mail.

As such, please ensure you verify the e-mail address on your application, and check your e-mail frequently, including your spam and junk folders.

The successful candidate will be required to undergo a reference/background check (to include a conviction record) and may be required to pass a post-offer pre-employment medical examination including a drug/alcohol screening depending upon job classification.

New employees must provide documentation to establish both identity and work authorization.

For questions regarding this recruitment, please contact Amrit Kaur at [email protected].

Candidates must clearly demonstrate through their application material that they meet the minimum qualifications of the position.

All properly completed applications will be reviewed, and the most appropriately qualified individuals will be invited to continue in the selection process.

Examinations for the positions may consist of any combination of written, performance, and oral exams to evaluate the applicant's skills, training, and experience for the position.

The employment application must be completed and submitted online.

Applicants must list current and past work experience.

Do not indicate “See Resume”.

Proof of education such as, but not limited to, university/college transcripts and degrees must be submitted online with your application.

Applicants are responsible for attaching proof of education, certification, and/or license to each position for which they apply.

The following documents are required for this position: 1.

Transcripts verifying completion of a Bachelor’s degree

An applicant with a college degree obtained outside the United States must have education records evaluated by a credentials evaluation service.

This evaluation must be submitted by the application deadline.

Failure to provide all required documents will result in elimination from the selection process.

Official transcripts will be required prior to appointment.

Please note, the District’s preferred method of communication with applicants is via e-mail.

As such, please ensure you verify the e-mail address on your application, and check your e-mail frequently, including your spam and junk folders.

The successful candidate will be required to undergo a reference/background check (to include a conviction record) and may be required to pass a post-offer pre-employment medical examination including a drug/alcohol screening depending upon job classification.

New employees must provide documentation to establish both identity and work authorization.

For questions regarding this recruitment, please contact Amrit Kaur at [email protected].

This position is not eligible for benefits.