Senior Union Payroll Associate

The Senior Union Payroll Associate performs a variety of functions necessary for the accurate and timely processing of multi-state, multi-company, weekly and bi-weekly payrolls for union and non-union freelance employees. The Senior Union Payroll Associate coordinates, validates, and implements work procedures that require comprehensive operational knowledge of union collective bargaining agreements and federal and state regulations related to wage garnishment, taxation and wage‐hour law.

While there are no direct people responsibilities, the Senior Union Payroll Associate will coordinate independently with other associates, leaders, and teams outside of Payroll Shared Services to accomplish tasks, meet deadlines, champion process improvement initiatives, and enhance the employee experience.

A SNAPSHOT OF YOUR RESPONSIBILITIES

Perform all duties necessary to ensure timely and accurate processing of multi-state, multi-company weekly and bi-weekly payrolls for union and non-union freelance employees in accordance with collective bargaining agreements and other contracts and in compliance with applicable FOX policies and federal, state, and local regulations

Process on demand payments, retroactive payments, one-time payments, tax adjustments, stop payments, void checks, direct deposit reversals, and overpayment collections in accordance with FOX policies, collective bargaining agreements, and in compliance with federal, state, and local regulations

Interpret and set up withholding orders for levies, garnishments, child support, and other involuntary wage assignment orders in the payroll system within the regulated period

Understand union pay and paid time off rules and the timekeeping system and address employee questions as needed

Provide testing support during the implementation of the new timekeeping system and assist with team training

Perform detailed pre-payroll processing audits of earnings, deductions, benefits, garnishments, and tax setups to prevent pay-impacting errors when payroll is processed

Audit and reconcile union-related inputs, including union dues, initiation fees, and retirement contributions, to ensure accuracy and strict adherence to collective bargaining agreements

Understand proper taxation of all employee payments, including employer paid union benefits, and address employee questions as needed

Review, test, and update Standard Operating Procedures (SOPs) regularly to ensure operational accuracy, compliance, and continuous process efficiency

Provide subject matter expertise on union timekeeping rules and processes, to include paid time off plans. This requires the ability to interpret rules outlined in collective bargaining agreements (CBAs) and other union related documents

Assist employees and management with questions, concerns, or requests regarding union payroll. This includes properly applying technical knowledge and skills, communicating, and listening effectively

Serve as a go-to expert for union payroll questions, managing the timely resolution of customer issues, including handling customer escalations, performing and documenting Root Cause Analysis, and implementing remedial procedures to close gaps identified

Ensure compliance with all company policies, internal controls, and SOX controls

WHAT YOU WILL NEED

4+ years hands-on union payroll processing experience, preferably with IBEW, IATSE, AFTRA, and/or NABET collective bargaining agreements

Experience with interpreting and setting up withholding orders for levies, garnishments, child support, and other involuntary wage assignment orders

Experience and knowledge of automated time and attendance systems

Experience with initiating and leading standardization and process improvement initiatives

Strong working knowledge of FLSA, federal, state, and local wage and hour and tax regulations.

Ability to interpret collective bargaining agreements for pay and paid time off rules.

Strong interpersonal skills – you are approachable, responsive, and team focused

Intermediate Excel using VLOOKUP and pivots.

Excellent communication skills, both verbal and written

Excellent judgment, analytical and problem-solving skills

High degree of professionalism and solid ability in delivering high quality customer service and establishing/maintaining effective and collaborative working relationships

NICE TO HAVE BUT NOT A DEALBREAKER

Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP) designation

Experience with Workday Payroll

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, gender identity, disability, protected veteran status, or any other characteristic protected by law. We will consider for employment qualified applicants with criminal histories consistent with applicable law.

View more detail about FOX Benefits.