Senior Purchase Ledger Analyst

Role summary

Purchase orders, receipts and invoices

• Create and maintain purchase orders in the finance system in line with approved requisitions and procurement policies.
• Monitor outstanding goods receipts and follow up for timely and accurate posting.
• Support three-way matching of purchase orders, goods receipts and invoices; resolve discrepancies.
• Handle internal and supplier queries about purchase orders, goods receipts and invoices.
• Support month-end cut-off, GR/IR balance resolution and follow-up of outstanding items.
• Escalate challenging purchase order issues and system-related queries.

Supplier governance and onboarding

• Support supplier pre-qualification and due diligence, obtaining, reviewing and recording required documentation.
• Escalate supplier risks, exceptions and incomplete documentation under internal controls.
• Manage supplier registration and onboarding requests and maintain accurate, compliant supplier master data.
• Guide stakeholders and suppliers on onboarding requirements and timelines.

Operational procurement support

• Guide the business on purchase order creation and procurement process adherence.
• Support implementation and ongoing adherence to procurement policies and standard operating procedures.
• Guide and mentor Purchase Order Admin Analysts and new team members.
• Assist with continuous improvement, standardisation and documentation across procure-to-pay.
• Build working relationships with Finance, Procurement and operational teams.

Essential candidate profile

• Strong practical experience using and developing ERP systems, specifically SAP.
• Experience in purchase ledger, accounts payable or procurement support.
• Strong understanding of purchase order, goods receipt and invoice matching processes.
• Experience with supplier onboarding and master data management.
• High attention to detail, strong organisational skills and confident stakeholder communication.

Desirable profile

• Degree-level education is desirable.
• Data centre or other technology- or capital-intensive business familiarity is advantageous.
• German or Italian language skills are desirable.
• Procurement controls and governance framework knowledge is desirable.
• Advanced Excel skills, including Power Query for data analysis, are desirable.

About VIRTUS