Senior Proposal Manager-EU
Role Overview
Leads development, review, approval, and administration of proposals and budgets responding to RFPs.
Manages the proposal lifecycle from initial RFP intake through submission, coordinating Business Development, Operations, Finance, Legal, Contracts, and subject matter experts.
Supports proposal strategy, pricing assumptions, budget models, timelines, and vendor inputs while ensuring quality, compliance, and deadlines.
Key Skills for This Role
Full Job Posting
Role overview
Leads development, review, approval, and administration of proposals and budgets responding to RFPs.
Manages the proposal lifecycle from initial RFP intake through submission, coordinating Business Development, Operations, Finance, Legal, Contracts, and subject matter experts.
Supports proposal strategy, pricing assumptions, budget models, timelines, and vendor inputs while ensuring quality, compliance, and deadlines.
Proposal management duties
- Develop compliant, client-focused proposals and budgets for CRO, CRU, and Corelab services in response to RFPs, RFIs, and sponsor requirements.
- Lead proposal teams from intake and kickoff through submission, sponsor follow-up, and contract award; clarify scope, timelines, responsibilities, and deliverables.
- Manage communications, schedules, and deadlines; monitor progress and implement corrective actions when work is delayed.
- Conduct strategy calls and proposal and budget reviews to confirm assumptions, resolve issues, assess risks, align with requirements, and obtain approvals.
- Prepare meeting records and action items; incorporate management feedback, operational input, pricing assumptions, and review comments.
- Integrate vendor budgets and assumptions into company budgets and proposal text.
- Review and finalize materials for accuracy, completeness, consistency, compliance, formatting, and alignment with approved scope.
- Submit, file, and archive proposal materials and maintain a workload tracker.
- Liaise with bid team functions and mentor and train junior proposals team members.
Qualifications and expertise
- Bachelor's degree in business, life sciences, healthcare administration, finance, or a related field, with at least five years of relevant experience; an equivalent combination of education and experience is accepted.
- Strong knowledge of clinical research, Phase I-IV trials, CRO operations, sponsor expectations, RFP/RFI processes, proposal lifecycle management, and clinical trial budgets.
- Experience developing full-service clinical trial, clinical site, and Corelab budgets for global trials.
- Knowledge of regulatory and site start-up budget requirements for European trials is mandatory.
- Ability to interpret protocols/SOAs, RFP materials, sponsor requirements, bid grids, assumptions, scopes of work, vendor inputs, and operational feedback.
- Advanced proficiency with Microsoft Excel.
Travel
- Travel between the home office and New Jersey office as needed; approximately 5% travel is expected.
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