Senior Professional, Project Management

WSP is seeking an organized, analytical, and proactive Senior Professional, Project Management for our Seattle, WA office, to support the financial management and operational delivery of our growing Transportation and Infrastructure practice. Other locations include T acoma, Vancouver, Redmond, Portland, OR and Bend, OR. This role is ideal for someone who enjoys working at the intersection of project execution, financial performance, reporting, contract administration, and client service.

The Senior Professional, Project Management will support multiple active project and task order-based project assignments and serve as a key member of the project leadership team. This individual will help project management leaders maintain budget control, forecast project needs, create and maintain project tracking logs and executive communication tools, track contract performance, coordinate conflicts between multiple contracts, prepare client reports, support invoicing, monitor project financial health, perform project milestone tasks, and ensure projects remain audit-ready and compliant with agency requirements. Responsibilities align with project accounting, budget tracking, invoicing support, documentation management, and project administration functions identified within WSP's T&I delivery framework.

Financial Management

Monitor project budgets, labor utilization, and contract performance across multiple project assignments.

Prepare monthly financial reports, forecasts, and project performance summaries.

Manage subconsultant contract documentation and financial reporting in accordance with the contract.

Margin erosion tracking; tracking and devaluating rate adjustments on contracts. Submitting annual rate changes and adjustments.

Support project managers with earned revenue projections, backlog tracking, and resource forecasting.

Support Program and Project Managers with budget development, monitoring, Estimate to Complete (ETCs), and recovery plans, and invoices.

Review labor charges, consultant invoices, reimbursable expenses, and project expenditure for accuracy.

Assist with budget development, task order tracking, and contract modifications.

Identify budget risks and recommend corrective actions before impacts occur.

Reporting & Project Controls

Develop and maintain project dashboards for executive leadership, project managers, and clients.

Support development of project workflows for streamlined administrative processes

Prepare monthly, quarterly, and annual project status reports.

Track key performance indicators including budget, schedule, staffing, utilization, invoicing, and collections.

Support development of executive-level reporting for business operations and portfolio management.

Analyze project trends and provide recommendations to improve performance and profitability.

Contract Administration

Support project managers with contract compliance requirements. Including development and maintenance of management tools (PMP, QMP, RMP, and safety plans)

Track amendments, task orders, subcontract agreements, and contract funding authorizations.

Maintain documentation supporting federally funded, state-funded, and municipal projects.

Support project managers with subcontracting agreements and amendments

Support internal and external audits by maintaining complete and accurate project records.

Project Delivery Support

Coordinate with project managers, deputy project managers, task order managers, and accounting staff.

Assist with staffing plans, workload forecasting, and resource management activities.

Support proposal development, project startup and closeout activities.

Facilitate coordination between project teams and corporate support functions.

Help standardize project management processes across the Transportation and Infrastructure practice.

Exercise responsible and ethical decision-making regarding company funds, resources and conduct, and adhere to WSP’s Code of Conduct and related policies and procedures.

Perform additional responsibilities as required by business needs.