Senior Paralegal EMEA

About Valvoline Global Operations

Job Purpose

Corporate Governance and Entity Management

• Support governance and administration of EMEA legal entities.
• Maintain corporate, fiscal, and business documentation, files, and databases.
• Draft and coordinate board and shareholder resolutions, minutes, approvals, and related documents.
• Support director and officer appointments, resignations, changes, powers of attorney, and authorized signatory records.
• Coordinate statutory filings and maintain calendars and trackers for governance obligations.
• Support corporate reorganizations and other entity-related projects.

Standard Form Agreements

• Manage standard form agreements using approved company templates and playbooks.
• Review proposed changes against legal guidelines and escalate material or non-standard provisions.
• Assist with signatures, e-signatures, agreement preparation, amendments, termination notices, and routine legal documents.
• Maintain the EMEA contractual database and support contract administration in Ironclad.

General Legal Support

• Provide paralegal support to EMEA counsel on commercial, corporate, and other legal matters.
• Conduct basic legal and factual research and prepare first drafts of routine documents.
• Support document reviews, information gathering, internal and regulatory approvals, and legal process improvements.
• Liaise with Sales, Finance, HR, Compliance, and other functions and escalate matters requiring legal judgment.

Compliance and Other Duties

• Maintain and monitor third-party due diligence for EMEA and support customs-related trade compliance matters.
• Assist with anti-corruption, bribery, trade compliance, conflict of interest, and related compliance programs.
• Process outside counsel invoices, review SAP customer requests, and monitor EU legal and regulatory changes.
• Gather and summarize legal information and perform other duties assigned by the ELC.

Qualifications and Experience

• A law degree, LLB, or equivalent is desirable but not essential.
• Experience as a corporate secretary for entities in various jurisdictions is required.
• Legal operations experience is preferred.
• Experience working with corporate legal departments or in-house attorneys.
• Previous successful experience as a paralegal or legal assistant.
• Experience requiring accuracy, structured documentation, prioritization, and confidentiality.

Competencies and Skills

• Excellent knowledge of legal and company secretary matters and applicable laws, guidelines, and regulations.
• Excellent communication, drafting, and negotiation skills.
• Fluent English is required; knowledge of another European language, such as Dutch, is advantageous.
• Strong organization, planning, reporting, research, stakeholder relationship, and attention-to-detail skills.
• Ability to work independently and collaboratively, manage deadlines, and handle multiple complex projects.
• Knowledge of MS Office and a proactive, problem-solving approach.

Working Conditions

• The role is hybrid, with four days per week in the office.
• Travel is sometimes required.