Senior Office & Project Manager

Where This Role Can Go

Responsibilities

• Office operations
• Own daily operations: keep the office clean, stocked, secure, and fully functional
• Manage vendor and building relationships (janitorial, maintenance, catering, security, IT/AV, property management); negotiate and track service contracts
• Oversee shipping/receiving, mail, equipment, and supply inventory
• Track and manage the DC office budget and expenses; process invoices and corporate card reconciliation
• Establish and maintain office procedures and SOPs; identify and drive continuous improvements
• Visitor, meeting & event management
• Prepare the office for customer visits, executive meetings, and hosted events; coordinate logistics end-to-end (scheduling, catering, AV, materials, follow-up)
• Manage visitor pre-registration, check-in, badging, and escort procedures in coordination with Security; uphold controlled-access and ITAR-aware practices for guests
• Support Strategy and Government Affairs teams with meeting materials, printing, and briefing packages
• Coordinate travel and hospitality for visiting Ursa Major leadership and engineers traveling to and from the DC office
• Cross-functional coordination
• Act as the DC liaison to IT, Security/FSO, Facilities, Finance, and People teams at headquarters
• Onboard new DC-based hires (workspace, access, equipment) and support local culture and team events
• Build scalable operational infrastructure (vendor portfolio, budgeting cadence, SOPs, onboarding playbooks) that can be replicated at future sites
• Mentor and, as the office grows, hire and manage junior operations and administrative staff
• Support light project-management tasks for the DC team (tracking action items, event calendars, conference logistics) as needed
• Project management
• Own end-to-end delivery of DC office projects from scoping through close-out
• Develop project plans with clear scope, schedules, milestones, budgets, and owners; track progress and report status to leadership
• Run cross-functional working groups impacting the DC office with IT, Security/FSO, Facilities, Finance, and People to keep initiatives on schedule and unblock dependencies
• Identify risks and issues early, drive mitigation plans, and escalate decisions with clear options and recommendations
• Maintain the DC team's action-item tracker, event calendar, and conference logistics; run recurring operating reviews and follow-ups
• Standardize project tools and templates (charters, timelines, budgets, lessons learned)

Basic Qualifications

Preferred Qualifications

• Experience in aerospace, defense, government affairs, or another regulated/controlled-access environment and working with front-offices within the Pentagon
• Familiarity with visitor-control and security protocols (badging, escorts, cleared facilities)
• Experience planning events, briefings, or congressional/customer visits
• Experience coordinating with multiple sites and leading office expansions and build-outs
• Experience hiring, mentoring, or managing operations/administrative staff
• Ability to obtain and maintain a U.S. government security clearance
• Notary public or willingness to become one
• Experience introducing or administering workplace technology (access control, room booking, asset tracking, automation tools) to make operations more efficient
• Prior exposure to engineering, hardware, or R&D teams and their working rhythms
• Benefits Include: (Please note, Interns are not eligible for benefits)
• Unlimited PTO - Vacation, Sick, Personal, and Bereavement
• Paid Parental and Adoptive Leave
• Medical, Dental and Vision Insurance
• Tax Advantage Accounts (HSA/FSA)
• Employer Paid Short and Long Term Disability, Basic Life, ADD
• Additional Benefit Options Including Voluntary Life and Emergency Medical Transport
• EAP Program
• Retirement Savings Plan - 401k with Company Match
• Equity Grants in the Company
• How To Apply: Interested candidates are encouraged to apply by filling out the application below and clicking "Submit Application". This position will be posted for a minimum of 3 days and will remain open until filled or adjusted based on the volume of applicants.