Senior HR & Admin Executive

Role Summary

Key Responsibilities – HR

• Manage end-to-end recruitment: sourcing, screening, interview coordination, offer letters, and onboarding.
• Maintain accurate and up-to-date employee records, contracts, and HR files in line with UAE labour law and JAFZA requirements.
• Administer attendance and leave management; maintain accurate records and coordinate with the payroll team on inputs.
• Handle visa, labour card, Emirates ID, and medical insurance processing for UAE staff; coordinate equivalent immigration and HR formalities for AMS Morocco and Amstergi Egypt with local providers/PROs.
• Manage group medical and life insurance enrolment, renewals, additions, and deletions.
• Manage the probation process: track probation periods, coordinate assessments with line managers, and issue confirmation, extension, or termination communications.
• Coordinate training and development activities beyond onboarding; identify needs with management and track completion.
• Draft and manage all HR communications: offers, confirmations, warnings, resignations, terminations, and policy circulars.
• Maintain HR policies and the employee handbook.

Performance & Mis

• Monitor employee KRAs and KPIs; coordinate performance review cycles and track outcomes with management.
• Prepare and submit MIS reports to management on sales team KRA/KPI performance.
• Monitor sales incentive achievement against targets, and process incentive calculation and release in coordination with management and the payroll team.

Expiry & Compliance Management

• Track and manage all expiries: visas, labour cards, Emirates IDs, passports, insurance, trade licences, tenancy contracts, and AMCs.
• Ensure timely renewals with advance alerts to avoid lapses or penalties.

Admin

• Oversee all office administration, facilities, and vendor coordination.
• Manage KYC documentation and submissions for banks, vendors, brands, insurers, and other counterparties.
• Maintain all business process handbooks (Accounting, Sales, Logistics) to support onboarding and operational consistency.
• Manage the HR & Admin budget; control and track spend, handle petty cash and expense processing, and reconcile.
• Manage and control monthly recurring expense payments – staff and admin related (mobile bills, utilities, vehicle expenses, etc.) – ensuring timely processing and verification against usage.
• Manage procurement of office supplies and maintain asset registers.
• Coordinate travel, accommodation, and logistics for staff and visitors.
• Maintain company documentation and liaise with PRO/government services for free zone and immigration formalities.

Qualifications & Experience

• Bachelor’s degree in HR, Business Administration, or related field.
• 5+ years in HR & Admin, with at least 2 years in the UAE (free zone experience preferred).
• Strong knowledge of UAE labour law and JAFZA processes.
• Familiarity with multi-jurisdiction HR (UAE, Morocco, Egypt), or a proven ability to coordinate HR and immigration matters across countries with local providers, an advantage.
• Proficient in MS Office; experience with HRMS/ERP an advantage.
• Excellent communication skills; Arabic an advantage.

Key Competencies

• Discretion and confidentiality, organisational skills, multi-entity coordination, attention to detail, follow-through on deadlines.