Senior Fiscal Specialist

Sponsorship Eligibility: Not eligible for visa sponsorship

Salary: Salary commensurate with education and experience

Employees in this position are required to operate university vehicles in accordance with George Mason University Vehicle Use Policy 1411.

Applicants must possess and maintain an active, valid driver’s license that satisfies university requirements.

Final candidates are subject to a Motor Vehicle Report (MVR) review, and successful completion of the review is a condition of employment.

Minor or major driving violations may affect eligibility for employment.

Applicants with prior driving infractions need to review the Eligibility & MVR Review Information ( English / Spanish ) before applying.

About the Department:

The Donald G.

Costello College of Business at George Mason University is one of the largest business schools in Virginia, and is located near Washington, D.C., in Arlington and Fairfax, and at George Mason’s global campus in Incheon, South Korea.

The college’s AACSB-accredited business and accounting curricula prepare undergraduate and graduate students from the U.S. and across the globe for career success in business and government.

Its research-based faculty and focus on multi-disciplinary academic programs, inclusive entrepreneurship, modular education, experiential learning, and corporate partner engagement are transforming the landscape of business education and workforce development.

Learn more at business.gmu.edu.

About the Position:

The Senior Fiscal Specialist supports the financial and procurement operations of the College of Business, and provides administrative support to the Director, Fiscal Management in the college.

Reconciles financial transactions and provides administrative support for grants and internal financial reporting.

Submits scholarship awards for the college.

The Senior Fiscal Specialist ensures compliance with university policies and serves as a key point of contact for procurement-related inquiries, contributing to the efficient and accurate financial management of the college.

• Supports administration of the financial control system, which requires integration and utilization of data using appropriate systems such as eVA, Chartwells, or generation of hard copy documentation for goods and services required and as assigned;
• Processes travel authorizations and requests through the Mason Finance Gateway system;
• Screens incoming requests in eVA, travel request system, or hard copy documents, and enters requests in the document log;
• Generates vouchers for payment of authorized expenditures from the University Foundation;
• Processes credit card purchases when authorized;
• Processes scholarship awards to the Financial Aid Office and the University Foundation;
• Serves as customer service representative in the dean's office for all procurement and related inquiries from college personnel; and
• Serves as initial point of contact in the dean’s office for eVA, Purchasing and Travel Offices.

General Office Administration for the Procurement Team:

• Works in conjunction with the Procurement team to support reporting and general office administration functions for the team as needed;
• Prepares travel and procurement documents for the Budget team;
• Copies, logs, scans, and electronically files all procurement documents; and
• Creates and maintains electronic procurement related files, maintains required hard copy vendor files, and all credit card documentation in a timely and accurate manner.

• Reviews budgets and proposals for accuracy and appropriateness in pre-award;
• Conducts a systematic review of Banner financial activity to verify all grant charges and credits are accurate and appropriate by reconciling to source documents post–award;
• Prepares monthly/bi-monthly reconciliations; and
• Enters labor redistribution requests.

• Designs, develops, and executes projects in accordance with specified time frames and delivers results as established by the Director of Fiscal Management.

• High school diploma or equivalent;
• Experience providing administrative support;
• Experience working in an office or business environment;
• Skill in the use of computers with intermediate to advanced working knowledge of word processing and excel applications in Microsoft Office;
• Effective interpersonal and organizational skills;
• Effective verbal and written communication skills;
• Ability to work independently and to complete multiple tasks within tight deadlines;
• Ability to work effectively as a key member of an administrative support team in a dynamic environment;
• Ability to handle matters with discretion and maintain absolute confidentiality in a highly visible office; and
• Must currently possess an appropriate, active, valid motor vehicle operator’s license that meets all of GMU’s requirements for operating state vehicles and equipment under Mason’s Vehicle Use Policy 1411 https://universitypolicy.gmu.edu/policies/vehicle-use/ . The Office of Risk Management reserves the right to review the driver’s licenses and Motor Vehicle Reports (MVRs) of all candidates selected with employment contingent upon a favorable review.

• Bachelor’s degree in related field;
• Experience working in Higher Education;
• Experience processing travel and other procurement items;
• Experience in conducting accurate and timely analysis and effectively presenting oral and written reports to supervisors and management to resolve problems and make recommendations for improvements;
• Working knowledge of operational, fiscal administration processes to execute assigned functions and tasks to assist in the management of budgetary and resolve most problems that arise;
• Knowledge of budget development and execution, personnel administration, and office operations;
• Knowledge of fiscal, personnel, procurement, travel and other administrative applications in support of organizational operations;
• Knowledge of George Mason University and College of Business local area network applications and operations; and
• Ability to quickly gain proficiency in web-based database platforms and applications.

Instructions to Applicants:

For full consideration, applicants must apply for the Senior Fiscal Specialist at https://jobs.gmu.edu/.

Complete and submit the online application to include three professional references with contact information, and provide a cover letter and resume for review.

For Full Consideration, Apply by: August 27, 2026