Senior Fiscal Assistant

About the Department

Position Duties

• This is responsible professional, supervisory work coordinating the development and implementation of accounting and budgeting activities. An employee assigned to this classification independently processes, maintains and reviews requisitions, spreadsheets, books, ledgers, journals, vendor contracts and fiscal reports and assists with budget preparation and monitors budget expenditures. Work is directed by a higher-level supervisor and reviewed through conferences, reports, and observation of results obtained.

Minimum Qualifications

• ESSENTIAL JOB FUNCTIONS This is an emergency essential classification. Upon declaration of a disaster and/or emergency, all employees in this classification are required to work. Exudes a positive customer service focus. Advocates building organizational culture through aligning decisions with the County's core values. Coordinates, oversees and/or supervises activities of workers engaged in calculating, posting, and verifying duties to obtain and record financial data for use in maintaining accounting and statistical records. May assign duties and examine work for exactness, neatness, and conformance to policies and procedures. Maintains budgeting systems which provide control of expenditures made to carry out departmental activities. Compiles composite reports from individual reports of subordinates required by management or other governmental agencies. Determines work procedures, prepares work schedules, and expedites workflow. Writes justifications for overrun or underrun of budget estimates. Maintains accounting ledgers on receivables, payables and purchase orders; audits reports and balances to ledgers. Reviews and processes requisitions; maintains detailed tracking records on progression of requisitions through financial systems. Evaluates and maintains computer spreadsheets on inventory and depreciation. Prepares vendor contracts and reviews prior to submission; tracks and monitors adherence to contracts. Assists management with budget preparation, including budget projections and end of year budget projection analysis. May maintain departmental petty cash fund. Performs the duties listed, as well as those assigned, with professionalism and a sense of urgency. NOTE: These examples are intended only as illustrations of the various kinds of work performed in positions allocated to this class. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. KNOWLEDGE, SKILLS AND ABILITIES Considerable knowledge of principles and practices of accounting, budgeting and fiscal management. Considerable knowledge of fiscal procedures as related to County government. Knowledge of basic personal computer and data entry skills. Ability to review, analyze and evaluate financial data and recommend solutions. Ability to work independently on tasks requiring a great deal of accuracy. Ability to establish and maintain effective working relationships with vendors, users, and County employees. Ability to plan, organize, and coordinate subordinate work assignments. Ability to follow complex oral and written instructions, including preparation of complex financial reports. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit, talk, and hear. The employee is occasionally required to reach and to be mobile. The employee must occasionally lift and/or move up to 10 pounds. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential function of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.
• Advocates building organizational culture through aligning decisions with the County's core values.
• May assign duties and examine work for exactness, neatness, and conformance to policies and procedures.
• Maintains budgeting systems which provide control of expenditures made to carry out departmental activities.
• Compiles composite reports from individual reports of subordinates required by management or other governmental agencies.
• Determines work procedures, prepares work schedules, and expedites workflow.
• Writes justifications for overrun or underrun of budget estimates.
• Maintains accounting ledgers on receivables, payables and purchase orders; audits reports and balances to ledgers.
• Reviews and processes requisitions; maintains detailed tracking records on progression of requisitions through financial systems.
• Evaluates and maintains computer spreadsheets on inventory and depreciation.
• Prepares vendor contracts and reviews prior to submission; tracks and monitors adherence to contracts.
• Assists management with budget preparation, including budget projections and end of year budget projection analysis. May maintain departmental petty cash fund.
• Performs the duties listed, as well as those assigned, with professionalism and a sense of urgency.
• NOTE: These examples are intended only as illustrations of the various kinds of work performed in positions allocated to this class. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
• KNOWLEDGE, SKILLS AND ABILITIES
• Considerable knowledge of principles and practices of accounting, budgeting and fiscal management.
• Considerable knowledge of fiscal procedures as related to County government. Knowledge of basic personal computer and data entry skills. Ability to review, analyze and evaluate financial data and recommend solutions.
• Ability to work independently on tasks requiring a great deal of accuracy.
• Ability to establish and maintain effective working relationships with vendors, users, and County employees. Ability to plan, organize, and coordinate subordinate work assignments.
• Ability to follow complex oral and written instructions, including preparation of complex financial reports.
• PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee is frequently required to sit, talk, and hear. The employee is occasionally required to reach and to be mobile.
• The employee must occasionally lift and/or move up to 10 pounds.
• WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential function of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• The noise level in the work environment is usually moderate.

Benefits

• An organization is only as good as the people it employs. To attract and retain the best team possible, the Alachua County Board of County Commissioners offers a competitive benefit program. We believe that if we expect our employees to support the County, we must first support the health and financial well-being of our employees and their families, now and as they plan for their future. BoCC-Contributed Benefits Medical/Health Insurance Employee Life Insurance Florida Retirement System Employee Assistance Program Optional Benefits Dental Insurance Vision Insurance Supplemental & Dependent Life Insurance Deferred Retirement Program Flexible Spending Accounts Roth IRA Tuition Assistance Program NOTE: For detailed information regarding available benefits click here. You may also view Frequently Asked Questions (FAQs) regarding benefits. FLORIDA RETIREMENT SYSTEM (FRS) The Florida Retirement System is a retirement plan designed to provide an income to a vested employee and his/her family when the employee retires, becomes partially or totally disabled, or dies prior to retirement. A defined benefit or defined contribution option may be chosen by the employee. TUITION ASSISTANCE PROGRAM Permanent, full-time employees are eligible for educational assistance funds. Contact the Human Resources Office for program details. HOLIDAYS Holidays are as follows: New Years Day Martin Luther King Day Memorial Day Juneteenth Independence Day Labor Day Veterans' Day Thanksgiving Day Friday following Thanksgiving Christmas Eve (IAFF*) Christmas Day Additional Christmas Holiday (All non-IAFF employees) 2 Floating Holidays (All non- IAFF employees) *IAFF – International Association of Firefighters Pay periods are every two weeks, Monday through Sunday. Payday is Friday. International Association of Firefighters follow the General Contract 7k regarding holidays. Vacation Leave – Generous vacation accrual rates with payout of unused accrued leave, with some restrictions. For more detailed information regarding vacation leave refer to Employee Policy Manual, Section 7-2 . Sick leave is earned at a rate of 4 hours per pay period by all permanent, full-time employees*. At the end of each fiscal year, eligible employees can convert up to 10 days of accrued sick leave to vacation leave on a 2:1 basis. For more detailed information regarding sick leave refer to Employee Policy Manual, Section 7-3 *Accruals slightly different for IAFF employee.
• Medical/Health Insurance
• Employee Life Insurance
• Florida Retirement System
• Employee Assistance Program
• Dental Insurance
• Vision Insurance
• Supplemental & Dependent Life Insurance
• Deferred Retirement Program
• Flexible Spending Accounts
• Roth IRA
• Tuition Assistance Program
• NOTE: For detailed information regarding available benefits click here.
• You may also view Frequently Asked Questions (FAQs) regarding benefits.
• FLORIDA RETIREMENT SYSTEM (FRS) The Florida Retirement System is a retirement plan designed to provide an income to a vested employee and his/her family when the employee retires, becomes partially or totally disabled, or dies prior to retirement. A defined benefit or defined contribution option may be chosen by the employee.
• TUITION ASSISTANCE PROGRAM Permanent, full-time employees are eligible for educational assistance funds. Contact the Human Resources Office for program details.
• HOLIDAYS Holidays are as follows:
• New Years Day
• Martin Luther King Day
• Memorial Day
• Juneteenth
• Independence Day
• Labor Day
• Veterans' Day
• Thanksgiving Day
• Friday following Thanksgiving
• Christmas Eve (IAFF*)
• Christmas Day
• Additional Christmas Holiday (All non-IAFF employees)
• 2 Floating Holidays (All non- IAFF employees)
• *IAFF – International Association of Firefighters Pay periods are every two weeks, Monday through Sunday. Payday is Friday. International Association of Firefighters follow the General Contract 7k regarding holidays. Vacation Leave – Generous vacation accrual rates with payout of unused accrued leave, with some restrictions. For more detailed information regarding vacation leave refer to Employee Policy Manual, Section 7-2 .
• Sick leave is earned at a rate of 4 hours per pay period by all permanent, full-time employees*. At the end of each fiscal year, eligible employees can convert up to 10 days of accrued sick leave to vacation leave on a 2:1 basis. For more detailed information regarding sick leave refer to Employee Policy Manual, Section 7-3 *Accruals slightly different for IAFF employee.

Supplemental Questions