Senior Executive - Transport

Job Description

Transport Operations

Manage daily operations of approximately 75 buses across assigned locations.

Ensure buses operate as per defined schedules and routes.

Conduct daily physical inspections of buses (minimum 5 buses) outside office premises.

Arrange alternate transport in case of breakdowns or schedule changes.

Monitoring & Reporting

Verify daily security bus checklists and identify discrepancies.

Track employee attendance/punching reports and determine flexi timings.

Share updates with transport coordinators for route adjustments.

Prepare and maintain: Daily employee count reports Flexi timing reports Parking vehicle count Breakdown reports

Daily employee count reports

Flexi timing reports

Parking vehicle count

Breakdown reports

Submit monthly consolidated reports to the client.

Vendor Management

Coordinate with transport vendors for: Bus availability and deployment Breakdown resolution Taxi arrangements during emergencies

Bus availability and deployment

Breakdown resolution

Taxi arrangements during emergencies

Conduct regular follow-ups and meetings for: Escalations Addition or removal of buses

Escalations

Addition or removal of buses

Compliance & Documentation

Ensure all vehicles are valid: RC, Insurance, PUC, Permits, and other statutory documents

RC, Insurance, PUC, Permits, and other statutory documents

Maintain records as per client-provided tracking systems and link sheets. Keep updated database of: Drivers (contact details and records) Bus fleet summary (additions and removals)

Keep updated database of:

Drivers (contact details and records)

Bus fleet summary (additions and removals)

Tracking & Systems

Monitor and ensure GPS systems in all buses are functioning properly.

Track daily transport issues using issue logs/sheets and ensure timely resolution.

Safety & Audits

Ensure all transport operations comply with safety standards and company policies.

Conduct surprise inspections, including driver alcohol testing.

Ensure pre-monsoon preparedness of all vehicles in coordination with vendors.

Inspect new buses with HSE team before onboarding them into operations.

Verification & Control

Verify and reconcile security transport records with internal transport data for accuracy in: Bus count Timings

Bus count

Timings

Incident Management

Report on transport-related incidents promptly.

Prepare detailed incident reports and coordinate corrective actions.

Training & Coordination

Participate in and coordinate defensive driving training programs for drivers.

Ensure attendance and compliance with safety training requirements.