Senior Executive Secretary

About This Role

Duties and Responsibilities:

• Oversee all incoming and outgoing correspondence for all administrative units, including documentation, registration, and archiving, in coordination with administrative assistants across different departments.
• Provide administrative and office support to executive management or sector leadership.
• Manage and supervise meeting schedules, record meeting agendas, minutes, and resulting decisions, distribute them to concerned parties, and follow up on their implementation.
• Prepare statistical reports for various administrative units in coordination with the relevant unit representatives.
• Professionally handle verbal instructions and translate them into practical actions that support decision-making.
• Organize and coordinate activities related to official events and celebrations.
• Organize and complete all office administrative procedures in accordance with approved policies.
• Support the implementation of senior management decisions and ensure adherence to deadlines.
• Coordinate directly with internal and external stakeholders related to the sector’s activities.
• Prepare official correspondence and draft administrative letters in accordance with approved standards.
• Contribute to improving administrative procedures and developing office work methods.
• Monitor administrative performance indicators related to office operations and reporting.

Qualifications and Requirements:

• Bachelor’s degree in Business Administration or a related field.
• Minimum of 8 years of relevant professional experience.
• Proficiency in Arabic and English, both written and spoken (French is an added advantage).
• Full proficiency in Microsoft Office applications.
• Strong knowledge of policies, procedures, and regulations related to the field of work.
• High-level communication skills and the ability to interact professionally with all organizational levels.
• Ability to prepare executive correspondence and reports with a high degree of professionalism.
• Strong commitment to work ethics and confidentiality of information.
• Excellent time management and multitasking skills.