Senior Executive Assistant, PA and Coordinator

Dubai, United Arab Emirates (office based)

Contract

Experience

Languages

About Avanty Capital

Role Overview

Key Responsibilities

• Executive and personal support
• Manage complex and frequently changing diaries across multiple time zones, prioritising commitments and resolving conflicts proactively.
• Coordinate domestic and international travel, including flights, visas, accommodation, ground transport and detailed itineraries.
• Prepare and format correspondence, briefing notes, presentations and meeting papers to an institutional standard.
• Handle selected personal and household administration as required, including liaison with third party providers.
• Office coordination and administration
• Act as the central point of contact for the Dubai office, managing visitors, suppliers and facilities.
• Maintain filing, records and document management systems with accuracy and confidentiality.
• Process expenses, invoices and basic bookkeeping inputs, and liaise with finance and external advisers.
• Oversee general office operations and the ordering of supplies.
• Communications and stakeholder liaison
• Screen and manage incoming calls, emails and correspondence, exercising judgement on prioritisation and response.
• Liaise with counterparties, lenders, solicitors, valuers and other professional advisers in a polished and professional manner.
• Draft and proofread written communications on behalf of the principals.
• Meeting and transaction support
• Organise meetings, calls and conferences, including agendas, supporting materials and minutes.
• Provide support to live transactions, including collating documents, tracking action points and maintaining deal checklists.
• Maintain strict confidentiality on all commercially sensitive matters.

Essential

• A minimum of three years' experience in a senior executive assistant, personal assistant or coordinator role, ideally within financial services, real estate, professional services or a comparable high performance environment.
• English as a first language, or full professional fluency in written and spoken English.
• Excellent IT skills, including a high level of proficiency across Microsoft Office (Outlook, Word, Excel and PowerPoint), with confidence using collaboration, scheduling and document management tools.
• Proven ability to manage complex diaries, travel and competing priorities without supervision.
• Strong written communication skills, with a keen eye for accuracy, formatting and presentation.
• The right to work in the United Arab Emirates, or eligibility to be sponsored.

Desirable

• Experience supporting senior principals or C suite executives within an investment, banking or family office setting.
• Working knowledge of Arabic.
• Familiarity with the Dubai business environment and professional services landscape.
• A valid UAE driving licence.

Personal Attributes

• Discreet, trustworthy and entirely comfortable handling confidential information.
• Highly organised, with exceptional attention to detail.
• Calm and composed under pressure, adapting quickly to changing priorities.
• Proactive and solutions oriented, anticipating needs before they arise.
• Professional and polished in manner, presentation and communication.
• Self motivated and able to work autonomously with minimal direction.

What We Offer

• A senior and central role within a growing principal investment firm.
• Direct exposure to live real estate, infrastructure and corporate transactions.
• A competitive salary package, commensurate with experience.
• The opportunity to take ownership of the running of the Dubai office.
• Pay: AED4,000.00 - AED8,000.00 per year

Experience

• similar work: 3 years (Required)

Language

• Languages English (1st language or professional fluency) (Required)