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Senior Executive Assistant, HR Group Shared Services
National University Health System
Singapore, UAE
fulltime
Entry
Today
Executive SupportCalendar ManagementTravel ArrangementsMeeting CoordinationOffice AdministrationDocument Management
Free
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Executive SupportCalendar ManagementTravel Arrangements
About the Role
Manage pre‑service sponsorship administration, including preparation of sponsorship bond deeds and coordination of scheduled payments to students. Administer external learning and training payments, including timely and accurate processing of training fees and staff reimbursements.
Key Skills for This Role
Executive SupportCalendar ManagementTravel ArrangementsMeeting CoordinationOffice AdministrationDocument Management
Full Job Posting
Job Description
- Manage pre‑service sponsorship administration, including preparation of sponsorship bond deeds and coordination of scheduled payments to students.
- Administer external learning and training payments, including timely and accurate processing of training fees and staff reimbursements.
- Follow up diligently and ensure all payments are duly processed and completed in accordance with established timelines.
- Ensure tasks are completed in compliance with established policies, guidelines, and Service Level Agreements (SLAs).
- Maintain accurate documentation and records for L&D payments, sponsorships, and bond agreements to support reporting and audit requirements.
- Perform any other assigned duties/projects.
Job Requirements
- Diploma in Human Resources, Business-related discipline.
- At least 1 year of work experience in HR operations or L&D administration.
- Proficient in MS Office (Excel & Word).
- Meticulous, independent, proactive and strong team player with good interpersonal skills.
- Ability to manage high-volume HR transactions and communicate effectively and liaise with stakeholders
- Capable of working effectively under tight deadlines and adapting to changing priorities
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