Senior Executive Assistant

Role overview

What you will own

• Triage communications, identify what needs the CEO’s attention, draft responses when appropriate, and prevent consequential matters from being missed.
• Own the changing calendar and international travel schedule, prioritize business matters, resolve conflicts, and coordinate with partners and the personal team.
• Prepare meeting briefs and materials, track decisions and commitments through completion, and handle expenses and documentation accurately.
• Anticipate information needs, scheduling conflicts, travel requirements, and stakeholder follow-ups.
• Use discretion to resolve, delegate, or escalate matters and respond to urgent needs across time zones.
• Coordinate board, investor, leadership, and other stakeholder engagements with the Chief of Staff and VP of Corporate Affairs.
• Coordinate select global events and hospitality and support global office visits, liaising with office teams and vendors.

Who you are

• At least 7 years supporting a CEO, founder, senior investment professional, or similarly demanding principal in a fast-paced global environment.
• Exceptional judgment, discretion, and trustworthiness; ability to protect time, handle sensitive information, and determine when to escalate.
• Highly organized and composed under pressure, with experience managing complex calendars, global time zones, communication channels, and competing priorities.
• Proactive ownership, persistent follow-up, and ability to close loops with internal and external stakeholders.
• Technology-literate and enthusiastic about AI and automation; able to use tools, verify outputs, and protect confidential information.
• Concise, polished communication and ability to write on the CEO’s behalf and represent the office professionally.
• Ability to collaborate across functions and adapt communication to executives, board members, investors, and external partners.
• Flexibility and resilience to respond calmly to urgent changes and exercise sound judgment about availability across time zones.
• Service mindset, attention to detail, and confidence improving processes.

Compensation

• The listed pay range is USD 140,000–160,000 per year for the New York office.
• Actual compensation across New York, Atlanta, and Dubai depends on location, experience, and qualifications.
• The role may be eligible for an annual equity bonus, subject to the applicable plan and approval.

About Bakkt

Employment checks

• A post-offer background check and drug screen are required.