Senior Executive Assistant

Job Summary

Key Responsibilities

• Executive Support
• Manage and optimize complex calendars across time zones with minimal conflicts, applying sound judgment to prioritize meetings aligned with business needs.
• Coordinate detailed domestic and international travel, including itineraries, agendas, and logistical arrangements.
• Anticipate needs and ensure executives are prepared for all meetings by tracking agendas, briefing materials, and follow-ups.
• Draft and edit professional correspondence, presentations, and internal documentation as needed.
• Track key deliverables and action items to ensure follow-through on top priorities.
• Cross-Functional Coordination
• Partner closely with other executive assistants, Chiefs of Staff, and GTM leaders to manage alignment, meeting flow, and operational rhythms.
• Work closely with the Events Manager to support the planning and execution of GTM-led events and team offsites, handling executive logistics and communicating with stakeholders.
• Serve as a consistent and reliable point of contact for the GTM leaders and cross-functional stakeholders.
• Support marketing programs with day-to-day logistics, partnering with office managers to keep swag and print materials stocked, selecting and ordering merchandise, and arranging shipments to customers.
• Support company recognition programs, including sourcing, ordering, and distributing award gifts for winners.
• Administrative Excellence
• Process and track expense reports, purchase orders, approvals, and other administrative workflows in compliance and company policy.
• Handle highly sensitive information with absolute discretion and professionalism.
• This role requires a standard 40-hour workweek, with the flexibility to support occasional after-hours needs. During peak periods—such as quarterly business reviews, executive offsites, or leadership planning cycles—additional hours may be necessary.
• Average Overtime: 3–5 hours per week
• Peak Period Overtime: May increase to 10–15 hours in select weeks
• Note: Overtime hours are not guaranteed and may vary based on business needs. Non-exempt employees will be compensated for all hours worked in accordance with applicable state and federal laws.

Work Hours & Overtime Expectations

Qualifications

• Bachelor’s degree or equivalent experience required.
• 5+ years of experience supporting senior-level executives in a high-growth or fast-paced environment (SaaS or tech industry strongly preferred).
• Experience coordinating events, merchandise, gifting, or marketing program logistics.
• Strong organizational and time management skills with a demonstrated ability to prioritize tasks independently.
• Proven success in managing high-volume scheduling, travel, and coordination across multiple stakeholders.
• Excellent written and verbal communication skills with a high degree of professionalism; able to represent executives with professionalism.
• Adaptable, level-headed, and able to handle confidential or time-sensitive matters with discretion.
• Proficiency in Google Workspace, Slack, Zoom, and other modern workplace tools.
• Personal Attributes
• Operates with discretion, reliability, and integrity at all times.
• Ability to build culture and rapport in our Chicago office
• Proactive and resourceful; takes ownership and solves problems independently.
• Brings calm and clarity in a fast-paced environment with shifting priorities.
• Collaborative and curious; committed to team and organizational success.
• Flexible and dependable—willing to support occasional off-hours needs.
• Confident, professional, and always raising the bar for what great support looks like.
• Compensation
• Chicago, IL: $110,000 - $120,000
• On target ranges above include base plus a portion of variable compensation that is earned based on company and individual performance.
• The final compensation will be determined by a number of factors such as qualifications, expertise, and the candidate’s geographical location.
• Why OpenGov?
• A Mission That Matters.
• At OpenGov, public service is personal. We are passionate about our mission to power more effective and accountable government. Government that operates efficiently, adapts to change, and strengthens public trust. Some people say this is boring. We think it’s the core of our democracy.
• Opportunity to Innovate
• The next great wave of innovation is unfolding with AI, and it will impact everything—from the way we work to the way governments interact with their residents. Join a trusted team with the passion, technology, and expertise to drive innovation and bring AI to local government. We’ve touched 2,000 communities so far, and we’re just getting started.
• A Team of Passionate, Driven People
• This isn’t your typical 9-to-5 job; we operate in a fast-paced, results-driven environment where impact matters more than simply clocking in and out. Our global team of 800+ employees is united in our commitment to challenge the status quo. OpenGov is headquartered in San Francisco and has offices in Atlanta, Boston, Chicago, Dubuque, Dallas, and Pune.
• A Place to Make Your Mark
• We pride ourselves on our performance-based culture, where every employee is encouraged to jump in head-first and take action to help us improve. If you have a great idea, we want to hear it. Excellent performance is recognized and rewarded, and we love to promote from within.
• Benefits That Work for You
• Comprehensive healthcare options for individuals and families
• Flexible vacation policy and paid company holidays
• 401(k) with company match
• Paid parental leave, wellness stipends, and HSA contributions
• Professional development and growth opportunities
• A collaborative office environment with weekly catered lunches.

Personal Attributes

Compensation

Why OpenGov?

Preferred Qualifications

• 5+ years of experience supporting senior-level executives in a high-growth or fast-paced environment (SaaS or tech industry strongly preferred).