Senior Associate, Project Delivery

Business Introduction

Job Title

Role Summary

Project Coordination & Administration

• Coordinate administrative activities across multiple capital projects simultaneously.
• Support Project Managers and the Project Delivery Lead with day-to-day project coordination requirements.
• Maintain project trackers, action logs, risk registers, and status updates to ensure information is accurate and up to date.
• Coordinate meetings, workshops, and project reviews, including agenda preparation and minute taking where required.
• Track project deliverables, deadlines, approvals, and follow-up actions with stakeholders.

Financial & Procurement Coordination

• Support purchase order (PO) creation, tracking, and management processes in coordination with Procurement and Finance teams.
• Monitor invoice submissions, payment follow-ups, and budget tracking support activities.
• Ensure all project-related documentation and approvals are properly maintained and filed.
• Assist with vendor coordination and documentation requirements.

Stakeholder & Team Support

• Coordinate communication between internal departments, consultants, contractors, and external stakeholders.
• Manage diary scheduling and calendar coordination for the Project Delivery Lead and key project meetings.
• Support onboarding coordination for project consultants, contractors, or temporary team members where required.
• Ensure timely circulation of project updates, reports, and meeting materials.

Reporting & Governance

• Prepare project reports, dashboards, presentations, and status summaries for leadership meetings.
• Ensure project documentation aligns with governance, compliance, and audit requirements.
• Maintain centralised project filing systems and document control processes.
• Support continuous improvement of administrative and project coordination processes.

Requirements

• Bachelor’s degree in business administration, Project Management, Engineering Administration, or related field preferred.
• 4–7 years of experience in project coordination, project administration, executive support, or PMO support roles.
• Experience supporting CAPEX, construction, engineering, or project delivery teams is preferred.
• Familiarity with procurement and PO processes is advantageous.

What We Offer

• At Majid Al Futtaim, we’re on a mission to create great moments, to spread happiness, to build, experiences that stay in our memories for a lifetime. We’re proud to say that over the past 27 years, we have built a reputation as a regional market leader in what we do. Join us!
• Work in a friendly environment, where everyone shares positive vibes and excited about our future.
• Work with over 50,000 diverse and talented colleagues, all guided by our Leadership Model.