Senior Associate Procurement Coordinator - Mechanical Equipment
Role Overview
We are seeking a highly organized and detail-oriented Procurement Coordinator to join our growing Procurement team. This role is responsible for supporting the procurement lifecycle from strategic sourcing through purchase order execution while ensuring suppliers meet project schedules, quality requirements, and contractual obligations. This position will play a critical role in ensuring major equipment and materials are sourced efficiently, contracts are administered professionally, and suppliers perform to project expectations. This work will directly support successful project execution by helping deliver critical mechanical infrastructure on schedule and within budget.
The successful candidate will coordinate Requests for Proposal (RFPs), administer Master Supply Agreements (MSAs), issue and track purchase orders, and work closely with engineering, construction, project management, legal, finance, and suppliers. Experience with mechanical equipment used in commercial or mission-critical facilities is highly desirable. This is an excellent opportunity for someone who enjoys working in a fast-paced, collaborative environment supporting large capital construction projects.
Travel: Up to 25% to project locations and manufacturing facilities for expediting, site visits, RFP requirements, and initial delivery management.
Key Skills for This Role
Full Job Posting
Role Summary
We are seeking a highly organized and detail-oriented Procurement Coordinator to join our growing Procurement team. This role is responsible for supporting the procurement lifecycle from strategic sourcing through purchase order execution while ensuring suppliers meet project schedules, quality requirements, and contractual obligations. This position will play a critical role in ensuring major equipment and materials are sourced efficiently, contracts are administered professionally, and suppliers perform to project expectations. This work will directly support successful project execution by helping deliver critical mechanical infrastructure on schedule and within budget.
The successful candidate will coordinate Requests for Proposal (RFPs), administer Master Supply Agreements (MSAs), issue and track purchase orders, and work closely with engineering, construction, project management, legal, finance, and suppliers. Experience with mechanical equipment used in commercial or mission-critical facilities is highly desirable. This is an excellent opportunity for someone who enjoys working in a fast-paced, collaborative environment supporting large capital construction projects.
Travel: Up to 25% to project locations and manufacturing facilities for expediting, site visits, RFP requirements, and initial delivery management.
Location
- Denver, CO (3-day hybrid in-office role)
Compensation
- $90K - $115K (Offers Bonus)
Essential Responsibilities
- Coordinate competitive sourcing activities, Requests for Proposal (RFPs) and Requests for Quotation (RFQs)
- Assist in administering Master Supply Agreements (MSAs), supplier contracts, and commercial terms
- Generate, issue, and maintain purchase orders in accordance with company procurement policies
- Monitor purchase order status from issuance through delivery, proactively identifying schedule risks and expediting critical materials when necessary
- Maintain procurement logs, supplier databases, contract files, and purchasing records
- Coordinate with project managers, engineers, construction teams, and suppliers to ensure timely procurement of equipment and materials
- Track supplier commitments, production schedules, shipping status, and delivery milestones
- Support supplier performance reporting, KPI tracking, and continuous improvement initiatives
- Review quotations and proposals for completeness, commercial compliance, and technical coordination
- Ensure procurement documentation is complete, accurate, and compliant with company standards
- Assist with invoice reconciliation and resolution of purchasing discrepancies
- Support strategic sourcing initiatives and supplier relationship management
Education, Skills, and Experience
- Education in Business, Construction Management, Engineering, or a related field (or equivalent experience)
- 3-5 years of procurement, purchasing, supply chain, or construction procurement experience
- Experience in administering purchase orders and supplier contracts
- Understanding of procurement processes, sourcing methodologies, and contract administration
- Strong organizational skills with the ability to manage multiple priorities simultaneously
- Excellent verbal and written communication skills
- Proficiency in Microsoft Office Suite, particularly Excel
- Strong attention to detail
- Excellent analytical and problem-solving abilities
- Ability to work effectively across engineering, construction, finance, and legal teams
- Professional communication and supplier relationship management skills
- Self-motivated with the ability to work independently while contributing to a collaborative team
- Strong sense of ownership, urgency, and accountability
Preferred Experience
Experience supporting mechanical construction or mission-critical/data center projects
General knowledge of mechanical systems, including HVAC equipment, chillers, pumps, cooling systems, piping, controls, or related mechanical infrastructure
Experience working with suppliers of commercial or industrial mechanical equipment
Working knowledge of Procore construction management software
Experience with procurement reporting, supplier scorecards, and project scheduling
Familiarity with contract negotiation support and Master Supply Agreement administration
Fueled by Excellence & Collaboration
At Rowan, we are a distributed team united by a common mission to transform data center delivery. Across our two offices, we offer a hybrid work environment supported by teamwork, technology, and in-office gathering time to help you be successful. We are headquartered in downtown Denver, Colorado and have an office in Seattle, Washington. Our team of talented and passionate individuals is spread out across the U.S.
Here to support you
At Rowan, we want to make sure you can do great work. We offer competitive benefits focused on helping you be and achieve your best.
Hybrid working environment
Team building and educational opportunities
Generous benefits package including robust health benefits and a 401(k)-company contribution
Unlimited PTO
RTD ECO pass or parking reimbursement
Competitive compensation, bonus, and an incentive plan
Equal Opportunity Employer
Rowan Digital is an equal opportunity employer. We welcome and celebrate diversity in all aspects of our workforce. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other legally protected status. We strive to create an inclusive environment where everyone can thrive.
About Rowan Digital Infrastructure
Sustainable hyperscale data center developer delivering build-to-suit campuses for hyperscale customers across the United States.
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