Senior Associate Administrator, HSE
Key Skills for This Role
Full Job Posting
Responsibilities
- Administrative Support
- Provide administrative support to HSE leadership and team members.
- Coordinate meetings, visitor requests, catering, team events, and special projects.
- Serve as a co-primary point of contact for HSE administrative requests and inquiries.
- Assist with document preparation, presentations, reports, meeting materials, and departmental communications.
- Coordinate vendors, logistics, catering, registrations, communications, and event materials.
- Identify opportunities to improve administrative processes and increase team efficiency.
- Invoice Management & Support
- Process and code high-volume invoices accurately and efficiently within Oracle.
- Ensure compliance with company financial, tax, and accounting requirements.
- Research and resolve invoice discrepancies by collaborating with vendors and internal stakeholders.
- Qualifications Required
- High school diploma or equivalent required.
- 2+ years of administrative, project coordination, or office management experience.
- Demonstrated experience managing multiple priorities in a fast-paced environment.
- Strong organizational, communication, and customer service skills.
- Advanced proficiency with Microsoft Office Suite, including Outlook, Excel, PowerPoint, and Teams.
- Strong attention to detail and ability to maintain confidentiality.
- Preferred
- Experience with Oracle, SAP, or other enterprise financial systems.
- Event planning and project coordination experience.
- Key Competencies
- Administrative Excellence
- Financial & Invoice Administration
- Process Improvement
- Event Planning & Execution
- Professional Communication
- Problem Solving
- Attention to Detail
- Collaboration & Teamwork
- What Success Looks Like
- Timely and accurate invoice processing and coding.
- Successful execution of department meetings, training sessions, and employee events.
- Continuous improvement of administrative workflows and processes.
- Effective support of HSE leadership and strategic initiatives.
- High-quality communications, presentations, and reporting deliverables.
- Strong partnerships across Finance, Tax, Operations, Communications, Government Affairs, and HSE teams.
About the Team
The HSE Administrative Services team supports Plains' commitment to safety, operational excellence, employee well-being, and regulatory compliance. Team members serve as trusted partners to HSE leadership and employees by providing the administrative foundation that enables the organization to operate effectively and efficiently.#plains
The selected candidate will be eligible for company benefits including Medical, Dental, Vision, Paid Time Off (PTO), and Free Parking.
Cleared criminal history (background) and satisfactory reference checks
Compliance with the Company’s drug and alcohol policy including pre-employment D&A testing
This position is not eligible for employment-based visa sponsorship. Applicants must be authorized to work in the U.S. for the duration of their employment
At Plains, our employees are our most valuable asset. Hard work is rewarded with competitive compensation and a top-tier benefits program designed to keep our employees safe, healthy and happy. We work hard to deliver the best results to our stakeholders, and we also respect our employees' need for personal and family time, which is reflected in our benefits program.
We are proud to be an Equal Opportunity Employer. We are committed to providing employment opportunities to all qualified individuals, without regard to age, race, color, national or ethnic origin, religion, sex, sexual orientation, gender identity or expression, veteran status, genetic information, disability, or any other characteristic protected by federal, state, or local law. Applicants with disabilities can request accessible formats, communication supports, or other accessibility assistance by contacting [email protected].
Salary details estimated by job boards such as Indeed, Glassdoor, and LinkedIn do not represent Plains’ compensation structure. We thank all candidates for their interest; however, only those selected for an interview will be contacted.
By submitting your resume, you consent to the collection, use and necessary disclosure of the personal information provided during the application and selection process. Learn more.
Qualifications
- Required
- High school diploma or equivalent required.
- 2+ years of administrative, project coordination, or office management experience.
- Demonstrated experience managing multiple priorities in a fast-paced environment.
- Strong organizational, communication, and customer service skills.
- Advanced proficiency with Microsoft Office Suite, including Outlook, Excel, PowerPoint, and Teams.
- Strong attention to detail and ability to maintain confidentiality.
- Experience with Oracle, SAP, or other enterprise financial systems.
- Event planning and project coordination experience.
- Key Competencies
- Administrative Excellence
- Financial & Invoice Administration
- Process Improvement
- Event Planning & Execution
- Professional Communication
- Problem Solving
- Attention to Detail
- Collaboration & Teamwork
- What Success Looks Like
- Timely and accurate invoice processing and coding.
- Successful execution of department meetings, training sessions, and employee events.
- Continuous improvement of administrative workflows and processes.
- Effective support of HSE leadership and strategic initiatives.
- High-quality communications, presentations, and reporting deliverables.
- Strong partnerships across Finance, Tax, Operations, Communications, Government Affairs, and HSE teams.
Preferred Qualifications
- Preferred
About Plains All American Pipeline
Public midstream energy partnership transporting and storing crude oil for producers and refiners across North America.
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