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Senior Administrator Coordinator I

Texas A&M University System
Houston, USA
Full-time
Senior · 6+ years experience
Onsite
Discovered 4 days ago
Communication

Full Job Posting

Responsibilities:

  • Administrative Coordination
  • Coordinates administrative support services.
  • Plans and coordinates administrative activities and services.
  • Coordinates faculty and staff recruitment for the department.
  • Coordinates faculty and staff onboarding.
  • Supervises assigned staff and establishes work priorities.
  • Assists with planning and executing administrative operations.
  • Tracks project timelines and identifies potential issues.
  • Tracks progress toward school and departmental objectives and strategies.
  • Develops and implements management policies and operating practices.
  • Assists with budget development and regularly reviews financial reports with the department head.
  • Serves as a liaison with relevant teams and departments.
  • Support for Leadership and Staff
  • Provides confidential, high-level administrative support to the department head.
  • Manages the department head’s calendar and travel arrangements.
  • Prepares and reviews operational and special reports for leadership.
  • Reviews documents before submission for the department head’s signature.
  • Serves as the primary contact for staff and provides guidance on administrative activities.
  • Communicates leadership objectives and decisions to staff.
  • Serves as the backup property officer and assists with inventory certification.
  • Advises program directors on administrative procedures.
  • Event Planning and Coordination
  • Plans and coordinates meetings, seminars, and other special events.
  • Makes arrangements for visitors.
  • Organizes and tracks agenda items for meetings.
  • Administration and Compliance
  • Ensures compliance with applicable policies and procedures.
  • Researches relevant policies and procedures and communicates them to department employees.
  • Reviews departmental operations and identifies process improvement opportunities.

Qualifications:

  • Required Education and Experience
  • Bachelor's degree or equivalent combination of education and experience.
  • Six years of experience in office administration
  • Knowledge, Skills, and Abilities
  • Ability to multitask and work cooperatively with others.
  • Knowledge of word processing, spreadsheet, database, and presentation applications.
  • Ability to organize work effectively and prioritize objectives with a high level of discretion and independent judgment and initiative.
  • Interpersonal and communication skills.
  • Planning and organization skills.
  • Why Texas A&M University?
  • We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you. Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.
  • Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
  • 12-15 days of annual paid holidays
  • Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
  • Automatic enrollment in the Teacher Retirement System of Texas
  • Health and Wellness: Free exercise programs and release time
  • Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more
  • Educational release time and tuition assistance for completing a degree while a Texas A&M employee
  • Living Well, a program at Texas A&M that has been built by employees, for employees
  • Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered, or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.
  • All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.
  • Equal Opportunity/Veterans/Disability Employer.

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