Senior Administrative Assistant

Summary:

What You Will Do:

• Provide comprehensive administrative support to the Vice President/General Manager of ENT and their Leadership Team, including complex calendar management, meeting coordination, travel arrangements, expense reporting, and day-to-day executive support.
• Proactively manage competing priorities, anticipate leadership needs, resolve scheduling conflicts, and ensure the VP/GM is prepared for meetings, commitments, and evolving business priorities.
• Coordinate leadership meetings, business reviews, town halls, customer meetings, and employee engagement activities, including scheduling, agendas, logistics, presentation materials, action-item tracking, and follow-up.
• Arrange domestic and international travel, prepare detailed itineraries, process expense reports, and support budget-related administrative activities with accuracy and attention to detail.
• Gather, compile, verify, and organize information for reports, presentations, executive communications, and other business materials, ensuring accuracy, professionalism, and alignment with company standards.
• Draft, proofread, edit, and format communications and presentations while maintaining leadership calendars, distribution lists, shared resources, and documentation using Microsoft Office, Teams, SharePoint, and other business systems.
• Build strong relationships and serve as a key point of contact across the ENT business unit, collaborating with leaders, employees, cross-functional partners, and external stakeholders to facilitate communication, coordination, and timely follow-through.
• Handle confidential and sensitive information with discretion, integrity, and independent judgment while supporting special projects, process improvements, onboarding coordination, and initiatives that contribute to an organized, collaborative, and effective leadership team.
• What You Need:
• Required:
• High School Diploma or Equivalent
• 3+ years’ relevant experience supporting Senior Leadership in a similar capacity
• Proficiency in using Microsoft Office Suite technology, including complex document creation, spreadsheet creation, and presentation creation
• Experience with expense reporting and invoice creation
• Preferred:
• Associate or bachelor’s Degree
• $28.01 - $38.75 USD Hourly

Qualifications

• Experience with expense reporting and invoice creation