Senior Administrative Assistant Dispatch

Job summary

Key responsibilities

• Prepare documents, memos, correspondence, reports, and materials such as PowerPoint presentations.
• Ensure travel requests, expense reports, and travel documents are accurate and complete.
• Collaborate with peers across business functions.
• Schedule meetings and events, and maintain current calendars.
• Maintain and order department office supplies; process invoices for payment.
• Coordinate candidate interview scheduling and communication.
• Modify processes to resolve situations and exercise independent judgment under limited supervision.
• Provide guidance, training, and technical assistance to junior support personnel.

Preferred qualifications

• Experience in administrative, dispatch, logistics, transportation, or operations support in a fast-paced environment.
• Strong organization and ability to manage competing priorities, schedules, calendars, and deadlines.
• Proficiency with Outlook, Excel, PowerPoint, Word, and Microsoft Office.
• Accurate experience maintaining records, processing invoices, preparing reports, and managing operational documentation.
• Strong communication and customer service skills when coordinating with drivers, dispatchers, customers, vendors, and internal teams.
• Experience using dispatch, transportation management, routing, ERP, or other business systems.
• Independent problem-solving, prioritization of urgent requests, and adaptability.
• Spanish/English bilingual ability is a plus.

Work environment

• On-site role in a comfortable indoor area.
• Overnight travel is typically required less than 10% of the time.