Senior Accounts Administrator

Under the direction of the immediate supervisor, administers accounts. Organizes, distributes and verifies the work of others and participates in their training. Acts as resource person and resolves problems. Processes or monitors the processing of financial, accounting and payroll transactions. Examines, analyses and reconciles accounting and financial records as well as documents such as bank statements, expenditures, budgets, loans and others. Ensures accuracy and compliance with University, government and granting agency guidelines, as well as accounting, reporting and payroll policies and procedures. Performs various administrative tasks according to the needs of the unit. Major Duties and Responsibilities:

Reviews, verifies and processes vendor reconciliation statements, invoices and credits

Investigates and resolves problems

Ensures all adjusting accounting transactions are processed for the purpose of maintaining up-to-date reconciliations

Acts as resource person for the community and clients and is the main contact to resolve all vendor statement issues/discrepancies

Ensures accuracy and compliance with government and tax laws, including commodity taxes; as well as accounting and procedures

Maintains up-to-date knowledge of these matters and gives explanations to vendors, clients, community and auditors

Verifies the completeness and accuracy of vendor statements

Prepares schedules, reports and financial statements

Supplies information and documentation to auditors

Performs various administrative and clerical tasks according to the needs of the unit

Prepares correspondence related to the duties of the position. Liaises with appropriate resource persons including external vendors

Uses a variety of equipment such as a personal computer, printer, calculator, telephone, photocopier and various software such as Crystal Reports and complex Excel spreadsheets

The list of duties and responsibilities outlined above is representative and not a complete and detailed list of tasks which may be performed by an employee whose position has been matched to this generic job description. Other Qualifying Skills and/or Abilities:

Knowledge of accounting principles. Ability to understand University accounting principles, including but not limited to, reservations, encumbrances, liquidations, actuals. Demonstrated organizational skills and ability to multi-task. Accuracy and attention to detail. Ability to clearly transmit and receive information. Must be client-focused and service-oriented. Demonstrated ability to work in a PC environment, including extensive knowledge of Banner, Crystal and Excel. Ability to use and manipulate complex Excel spreadsheets. (i.e., subtotals, filters, vlookups, pivot tables, etc.). Must be quick, efficient and organized. Must be able to correlate and understand the entire procurement to pay cycle. McGill University is an English-language university where day-to-day duties may require English communication both verbally and in writing.