Senior Accountant / Finance Lead (Part-Time, Remote)

Senior Accountant And Finance Lead (Part-Time)

Role Overview

Nature Of The Business

• The company operates within the design and procurement sector, managing:
• International suppliers
• Project-based financial flows
• Staged invoicing and procurement tracking
• Ongoing coordination across stakeholders in the UAE and Italy
• The role requires the ability to translate financial processes into clear, reliable, automated financial systems.

1. Financial Control & Accounting

• Oversee and manage all accounting operations end-to-end across the UAE and Italian entities
• Ensure accurate recording of transactions, journal entries, and reconciliations
• Manage accounts payable and receivable, including invoicing and collections
• Prepare P&L statements, balance sheets, and financial reports
• Ensure compliance with UAE VAT regulations and reporting requirements — the candidate does not need to be based in the UAE, but must be willing to learn and master UAE VAT rules
• Coordinate with our Italian commercialista on all matters related to the Italian company, including reporting, tax obligations, and compliance

2. Cash Flow & Financial Visibility

• Prepare and maintain weekly cash flow tracking and forecasts
• Monitor all financial flows across projects, suppliers, and both entities (UAE and Italy)
• Provide clear, structured financial visibility to the Managing Director

3. Procurement & Project Financial Management

• Track supplier payments, advances, and final settlements
• Maintain procurement tracking sheets and cost structures
• Prepare and monitor project mark-ups and margins
• Ensure all project financial data is accurate, structured, and documented
• 4.
• Systems, Automation & Optimization (critical to the role)
• Manage and optimize our accounting and project management systems — specifically Zoho Books and Zoho Projects
• Strong, hands-on proficiency in Zoho Books is required
• Proficiency in Zoho Projects is strongly preferred; willingness to quickly master it is essential
• Actively identify opportunities to automate financial and operational workflows
• Work with AI tools (including Claude, Claude Code, and similar) to support process automation
• Build scalable systems to reduce manual work and increase reliability

5. Team Coordination & Oversight

• Coordinate with external accountants, auditors, financial consultants, and our Italian commercialista
• Oversee freelance or part-time finance/admin resources
• Monitor and validate productivity and time allocation (e.g. Time Doctor or equivalent tools)
• Ensure accountability and alignment across all contributors

6. Audits & Compliance

• Prepare all documentation required for annual audits in both jurisdictions
• Ensure accounts remain clean, structured, and audit-ready at all times
• Manage UAE VAT filings and support Italian compliance processes via the commercialista

Profile Requirements

• 3–10+ years of experience in accounting or finance
• Strong experience within SMEs, design, construction, or procurement-driven environments
• Mandatory: hands-on proficiency in Zoho Books
• Strongly preferred: proficiency in Zoho Projects (or demonstrated ability to quickly become proficient)
• Genuine interest and capability in automation and AI tools — this is non-negotiable
• Solid understanding of accounting standards; strong knowledge of UAE VAT preferred, willingness to learn essential
• Experience handling international financial flows (UAE / Europe exposure strongly preferred)
• Comfort coordinating with Italian commercialisti a plus
• High proficiency in Excel and digital financial tools

Key Traits

• Highly organized, structured, and detail-oriented
• Able to work independently with full ownership
• Strong sense of responsibility and follow-through
• Proactive, with the ability to identify issues and propose solutions
• Comfortable working directly with leadership
• Genuinely curious about technology, AI, and automation — not just tolerant of it
• High level of reliability, discretion, and accountability

Working Setup

• Part-time, paid per hour — minimum availability of 20–25 hours per week
• Remote role — candidates may be based anywhere, but Europe-based candidates are preferred
• Must have availability aligned with Dubai time zone (GST)
• Requires consistency, responsiveness, and accountability
• This role is suited for professionals who are already working remotely or managing multiple engagements and are able to maintain high levels of structure and accountability.

Compensation

Application Process