Secretary

About the Department

Position Duties

• Answers written or oral requests for information. Answers telephone, receives visitors, distributes mail, attends meetings, takes notes and prepares minutes of the meetings. Makes appointments for supervisor and maintains calendar. Types articles, reports, letters, forms or other material. Prepares routine documents, reports and statements to meet routine deadlines with a minimum of supervision. These examples are not intended to be all-inclusive. Other related duties and responsibilities may be assigned as needed.
• Answers telephone, receives visitors, distributes mail, attends meetings, takes notes and prepares minutes of the meetings. Makes appointments for supervisor and maintains calendar. Types articles, reports, letters, forms or other material. Prepares routine documents, reports and statements to meet routine deadlines with a minimum of supervision. These examples are not intended to be all-inclusive. Other related duties and responsibilities may be assigned as needed.
• Makes appointments for supervisor and maintains calendar. Types articles, reports, letters, forms or other material. Prepares routine documents, reports and statements to meet routine deadlines with a minimum of supervision. These examples are not intended to be all-inclusive. Other related duties and responsibilities may be assigned as needed.
• Types articles, reports, letters, forms or other material. Prepares routine documents, reports and statements to meet routine deadlines with a minimum of supervision. These examples are not intended to be all-inclusive. Other related duties and responsibilities may be assigned as needed.
• Prepares routine documents, reports and statements to meet routine deadlines with a minimum of supervision. These examples are not intended to be all-inclusive. Other related duties and responsibilities may be assigned as needed.
• These examples are not intended to be all-inclusive. Other related duties and responsibilities may be assigned as needed.
• Other related duties and responsibilities may be assigned as needed.

Minimum Qualifications

• Considerable knowledge of office practices and procedures, office machines, business English, spelling and arithmetic Knowledge of the principles of business and office administration Ability to use a computer to access, interpret, and record information May require ability to develop and use spreadsheets involving basic mathematical and statistical operations Ability to compose letters and develop and refine internal office procedures with minimum instructions May require skill in taking and transcribing dictation Ability to develop and maintain effective working relationships with associates, employees of other Departments, representatives of outside agencies, and the public Ability to communicate clearly and effectively, both orally and in writing Ability to retrieve and replace files from and to a hard copy record-keeping or filing system as required May require ability to sit at a desk for six to eight hours per day using a computer keyboard May require ability to lift and carry file boxes weighing up to 20 lbs. An employee shall not pose a direct threat to the health or safety of other individuals in the workplace.
• Knowledge of the principles of business and office administration Ability to use a computer to access, interpret, and record information May require ability to develop and use spreadsheets involving basic mathematical and statistical operations Ability to compose letters and develop and refine internal office procedures with minimum instructions May require skill in taking and transcribing dictation Ability to develop and maintain effective working relationships with associates, employees of other Departments, representatives of outside agencies, and the public Ability to communicate clearly and effectively, both orally and in writing Ability to retrieve and replace files from and to a hard copy record-keeping or filing system as required May require ability to sit at a desk for six to eight hours per day using a computer keyboard May require ability to lift and carry file boxes weighing up to 20 lbs. An employee shall not pose a direct threat to the health or safety of other individuals in the workplace.
• Ability to use a computer to access, interpret, and record information May require ability to develop and use spreadsheets involving basic mathematical and statistical operations Ability to compose letters and develop and refine internal office procedures with minimum instructions May require skill in taking and transcribing dictation Ability to develop and maintain effective working relationships with associates, employees of other Departments, representatives of outside agencies, and the public Ability to communicate clearly and effectively, both orally and in writing Ability to retrieve and replace files from and to a hard copy record-keeping or filing system as required May require ability to sit at a desk for six to eight hours per day using a computer keyboard May require ability to lift and carry file boxes weighing up to 20 lbs. An employee shall not pose a direct threat to the health or safety of other individuals in the workplace.
• May require ability to develop and use spreadsheets involving basic mathematical and statistical operations Ability to compose letters and develop and refine internal office procedures with minimum instructions May require skill in taking and transcribing dictation Ability to develop and maintain effective working relationships with associates, employees of other Departments, representatives of outside agencies, and the public Ability to communicate clearly and effectively, both orally and in writing Ability to retrieve and replace files from and to a hard copy record-keeping or filing system as required May require ability to sit at a desk for six to eight hours per day using a computer keyboard May require ability to lift and carry file boxes weighing up to 20 lbs. An employee shall not pose a direct threat to the health or safety of other individuals in the workplace.
• Ability to compose letters and develop and refine internal office procedures with minimum instructions May require skill in taking and transcribing dictation Ability to develop and maintain effective working relationships with associates, employees of other Departments, representatives of outside agencies, and the public Ability to communicate clearly and effectively, both orally and in writing Ability to retrieve and replace files from and to a hard copy record-keeping or filing system as required May require ability to sit at a desk for six to eight hours per day using a computer keyboard May require ability to lift and carry file boxes weighing up to 20 lbs. An employee shall not pose a direct threat to the health or safety of other individuals in the workplace.
• May require skill in taking and transcribing dictation Ability to develop and maintain effective working relationships with associates, employees of other Departments, representatives of outside agencies, and the public Ability to communicate clearly and effectively, both orally and in writing Ability to retrieve and replace files from and to a hard copy record-keeping or filing system as required May require ability to sit at a desk for six to eight hours per day using a computer keyboard May require ability to lift and carry file boxes weighing up to 20 lbs. An employee shall not pose a direct threat to the health or safety of other individuals in the workplace.
• Ability to develop and maintain effective working relationships with associates, employees of other Departments, representatives of outside agencies, and the public Ability to communicate clearly and effectively, both orally and in writing Ability to retrieve and replace files from and to a hard copy record-keeping or filing system as required May require ability to sit at a desk for six to eight hours per day using a computer keyboard May require ability to lift and carry file boxes weighing up to 20 lbs. An employee shall not pose a direct threat to the health or safety of other individuals in the workplace.
• Ability to communicate clearly and effectively, both orally and in writing Ability to retrieve and replace files from and to a hard copy record-keeping or filing system as required May require ability to sit at a desk for six to eight hours per day using a computer keyboard May require ability to lift and carry file boxes weighing up to 20 lbs. An employee shall not pose a direct threat to the health or safety of other individuals in the workplace.
• Ability to retrieve and replace files from and to a hard copy record-keeping or filing system as required May require ability to sit at a desk for six to eight hours per day using a computer keyboard May require ability to lift and carry file boxes weighing up to 20 lbs. An employee shall not pose a direct threat to the health or safety of other individuals in the workplace.
• May require ability to sit at a desk for six to eight hours per day using a computer keyboard May require ability to lift and carry file boxes weighing up to 20 lbs. An employee shall not pose a direct threat to the health or safety of other individuals in the workplace.
• May require ability to lift and carry file boxes weighing up to 20 lbs. An employee shall not pose a direct threat to the health or safety of other individuals in the workplace.
• An employee shall not pose a direct threat to the health or safety of other individuals in the workplace.

Other Qualifications

• Required Experience and Training High School Diploma One and a half (1.5) years of experience performing general clerical duties, including typing, filing, and answering telephones. Must be legally authorized to work in the United States without need of a sponsorship. Attainment of passing score on pre-employment test: Basic Office Skills Microsoft Excel 2013- Normal User Microsoft Outlook 2013 Microsoft Word 2013 – Normal User Email etiquette. Customer Service Mindset Survey Preferred Experience and Training One (1) year of experience in a legal or municipal court setting. One (1) year of experience handling sensitive information with a high degree of confidentiality. Offers of employment are contingent on passing a pre-employment physical, which includes drug screening. Must be legally authorized to work in the United States without the need of a sponsorship. Applicants have rights under Federal Employment Laws. Please find more information under the following links: https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/fmlaen.pdf https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/eppac.pdf
• High School Diploma
• One and a half (1.5) years of experience performing general clerical duties, including typing, filing, and answering telephones.
• Must be legally authorized to work in the United States without need of a sponsorship.
• Attainment of passing score on pre-employment test:
• Basic Office Skills
• Microsoft Excel 2013- Normal User
• Microsoft Outlook 2013
• Microsoft Word 2013 – Normal User
• Email etiquette.
• Customer Service Mindset Survey
• One (1) year of experience in a legal or municipal court setting.
• One (1) year of experience handling sensitive information with a high degree of confidentiality.

Benefits

• CITY OF WICHITA FULL-TIME EMPLOYEE BENEFITS 1. VACATION - Most employees with less than five years employment earn 10 days of vacation per year. After five years, accrual rates increase at varying rates to varying maximums, depending on work schedule and/or union representation. Employees can accumulate and carry forward up to 240 hours each year. 2. HOLIDAYS - There are eleven paid holidays. Employees also receive one Personal Holiday that is granted after the first six months of employment. 3. SICK LEAVE - Sick leave accrual begins at one-half day per month. After five years, sick leave accruals are one work day per month. Employees can accumulate and carry forward all unused sick leave each year. Employees who use 24 hours (3 days) or less of sick leave in a calendar year earn a "Well Day." An additional "Well Day" can be earned following a year of perfect attendance. 4. HEALTH INSURANCE – UMR / United Healthcare provides two levels of medical and prescription drug plans. Both medical plan are PPOs and do not require selecting a physician or referrals for specialty care. Both medical plans include Teladoc virtual care (primary care/mental health benefits at no charge), Dario healthy living programs, and VSP Vision benefits. Pre-tax premium deductions are offered. The City contributes 80% of the premium cost towards medical, prescription drug and vision insurance. 5. DENTAL INSURANCE - Two Delta Dental plans are offered – Preferred and Traditional. The Delta Preferred plan requires using a dentist from a smaller network for a lower premium. The Delta Traditional plan allows use of any dentist, although benefits are higher using a dentist from the large Delta network. Benefits under both plans are the same (with the exception of some Orthodontic benefits) Pre-tax premium deductions are offered. 6.LIFE INSURANCE – Low-cost voluntary term life insurance is available. Employees pay one-third of the cost. The amount of Basic Life coverage is two times annual pay up to a determined maximum amount. Dependent coverage is available at $20,000 spouse / $10,000 child(ren) for an additional $0.14 per pay period. Accidental death and dismemberment coverage is included. The plan is through MetLife. 7.SUPPLEMENTAL LIFE – Additional voluntary employee-paid term life insurance is available from MetLife at low group rates. Participation in Basic Life is required. The Life Insurance plans are portable. 8. LONG-TERM DISABILITY INSURANCE– The voluntary employee-paid group disability plan from MetLife provides 60% of pre-disability income for injury or health related disabilities. Premiums are determined by income and age. 9.VOLUNTARY ACCIDENTAL DEATH & DISMEMBERMENT – Voluntary employee-paid AD&D from MetLife offers coverage for accidental death and dismemberment. 10.RETIREMENT - The City offers two retirement plans - Wichita Employees (WER) Plan 3, and Commissioned Police & Fire Plan C-79. The WER plan is a defined contribution plan; Police & Fire is a defined benefit plan. Both are contributory - employees and the City share the cost. 11.FLEXIBLE SPENDING ACCOUNTS – Employees may elect to make FSA pre-tax deductions for dependent care and/or unreimbursed medical expenses, reducing the cost of these expenses by eliminating taxes on the amount deducted. 12. LONG-TERM CARE INSURANCE – This plan from UNUM offers facility and home care benefits for employees, spouses, and some other family members. Several options for benefit amount and duration, and specific plan features, are available. 13.MORE BENEFITS & SERVICES Deferred Compensation Investment Program Employee Discounts and Wichita Employee Association (WEA) Bereavement Pay Employee Emergency Assistance Fund Voluntary Shared Leave Program Training Programs Longevity Pay Credit Union Employee Assistance Program (EAP) Injury Leave (on-job injury) Community Volunteer Events
• CITY OF WICHITA FULL-TIME EMPLOYEE BENEFITS 1. VACATION - Most employees with less than five years employment earn 10 days of vacation per year. After five years, accrual rates increase at varying rates to varying maximums, depending on work schedule and/or union representation. Employees can accumulate and carry forward up to 240 hours each year. 2. HOLIDAYS - There are eleven paid holidays. Employees also receive one Personal Holiday that is granted after the first six months of employment. 3. SICK LEAVE - Sick leave accrual begins at one-half day per month. After five years, sick leave accruals are one work day per month. Employees can accumulate and carry forward all unused sick leave each year. Employees who use 24 hours (3 days) or less of sick leave in a calendar year earn a "Well Day." An additional "Well Day" can be earned following a year of perfect attendance. 4. HEALTH INSURANCE – UMR / United Healthcare provides two levels of medical and prescription drug plans. Both medical plan are PPOs and do not require selecting a physician or referrals for specialty care. Both medical plans include Teladoc virtual care (primary care/mental health benefits at no charge), Dario healthy living programs, and VSP Vision benefits. Pre-tax premium deductions are offered. The City contributes 80% of the premium cost towards medical, prescription drug and vision insurance.
• 5. DENTAL INSURANCE - Two Delta Dental plans are offered – Preferred and Traditional. The Delta Preferred plan requires using a dentist from a smaller network for a lower premium. The Delta Traditional plan allows use of any dentist, although benefits are higher using a dentist from the large Delta network. Benefits under both plans are the same (with the exception of some Orthodontic benefits) Pre-tax premium deductions are offered.
• 6.LIFE INSURANCE – Low-cost voluntary term life insurance is available. Employees pay one-third of the cost. The amount of Basic Life coverage is two times annual pay up to a determined maximum amount. Dependent coverage is available at $20,000 spouse / $10,000 child(ren) for an additional $0.14 per pay period. Accidental death and dismemberment coverage is included. The plan is through MetLife.
• 7.SUPPLEMENTAL LIFE – Additional voluntary employee-paid term life insurance is available from MetLife at low group rates. Participation in Basic Life is required. The Life Insurance plans are portable.
• 8. LONG-TERM DISABILITY INSURANCE– The voluntary employee-paid group disability plan from MetLife provides 60% of pre-disability income for injury or health related disabilities. Premiums are determined by income and age. 9.VOLUNTARY ACCIDENTAL DEATH & DISMEMBERMENT – Voluntary employee-paid AD&D from MetLife offers coverage for accidental death and dismemberment. 10.RETIREMENT - The City offers two retirement plans - Wichita Employees (WER) Plan 3, and Commissioned Police & Fire Plan C-79. The WER plan is a defined contribution plan; Police & Fire is a defined benefit plan. Both are contributory - employees and the City share the cost. 11.FLEXIBLE SPENDING ACCOUNTS – Employees may elect to make FSA pre-tax deductions for dependent care and/or unreimbursed medical expenses, reducing the cost of these expenses by eliminating taxes on the amount deducted.
• 12. LONG-TERM CARE INSURANCE – This plan from UNUM offers facility and home care benefits for employees, spouses, and some other family members. Several options for benefit amount and duration, and specific plan features, are available.
• 13.MORE BENEFITS & SERVICES Deferred Compensation Investment Program Employee Discounts and Wichita Employee Association (WEA) Bereavement Pay Employee Emergency Assistance Fund Voluntary Shared Leave Program Training Programs Longevity Pay Credit Union Employee Assistance Program (EAP) Injury Leave (on-job injury) Community Volunteer Events

Supplemental Questions