Secretary/Receptionist
Job Fit Check
Base Career helps you apply smarter for this job.
Key skills for this role
About the Role
Front Office & Reception Management Guest Services: Greet and welcome visitors, clients, and VIPs in a warm, courteous, and professional manner. Communication Hub: Screen and direct incoming phone calls, take accurate messages, and manage general office emails.
Key Skills for This Role
Full Job Posting
Front Office & Reception Management
- **Guest Services:** Greet and welcome visitors, clients, and VIPs in a warm, courteous, and professional manner.
- **Communication Hub:** Screen and direct incoming phone calls, take accurate messages, and manage general office emails.
- **Access & Security:** Maintain front desk logs, issue visitor badges, and direct guests to the appropriate personnel or departments.
- **Mail & Couriers:** Receive, sort, and distribute daily mail, packages, and courier deliveries. Executive & Administrative Support
- **Calendar Management:** Schedule and coordinate appointments, meetings, and conference room bookings.
- **Travel Coordination:** Book flights, arrange transportation, and coordinate hotel accommodations for management.
- **Documentation:** Prepare and format professional correspondence, memos, reports, and presentations using MS Office.
- **Meeting Support:** Set up meeting spaces, prepare agendas, and take detailed minutes during discussions
Office & Data Management
- **Record Keeping:** Maintain physical and digital filing systems, ensuring sensitive and confidential documents are handled securely.
- **Inventory:** Monitor and reorder office supplies, pantry items, and equipment to prevent shortages.
- **Cross-Department Assistance:** Provide ad-hoc support to HR (e.g., onboarding, tracking attendance) or Finance (e.g., basic data entry, invoice processing) as needed
Key Requirements & Qualifications
- **Experience:** 1–3 years of proven experience in an administrative, secretarial, or receptionist role, preferably in the region.
- **Tech Skills:** Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and standard office equipment.
- **Soft Skills:** Exceptional multitasking and time-management abilities; fluent, clear communication in English (Arabic or other localized language skills are frequently a plus).
- **Professionalism:** High level of discretion when handling confidential information and a consistently professional appearance
- Pay: AED3,000.00 - AED3,500.00 per hour
Apply for this job in 1 click
Skip the repetitive application forms
Install the Base Career Chrome Extension and autofill job applications across major job boards with your profile.
Trusted by over 500,000 job seekers on Base Career
More from this employer
More jobs at Xplus Display Products Making LLC
Sales Executive
Al Quoz, UAE
Company Description Xplus is a Middle East-based company specializing in Marketing and Sales Promotions, with its headquarters in Dubai and branches across Saudi Arabia, Egypt, and Jordan. The company provides innovative
Sales Coordinator
Al Quoz, UAE
Role Description This is a full-time on-site role for a Sales Coordinator at XPLUS in Dubai, United Arab Emirates. The Sales Coordinator will be responsible for sales coordination, customer service, communication, sales,
Human Resources Executive
Al Quoz, UAE
Company Description Xplus is a dynamic and progressive company specializing in Marketing and Sales Promotions. Headquartered in Dubai with additional branches in Saudi Arabia, Egypt, and Jordan, Xplus is committed to pro