Secretary

Role Overview

Key Responsibilities

• Manage calendars, schedules, meetings and appointments, ensuring effective time management.
• Coordinate official and personal travel arrangements, including itineraries, bookings and related requirements.
• Track important tasks, commitments and follow-ups, ensuring timely closure without constant supervision.
• Manage documents, signatures, records and other confidential information.
• Coordinate reimbursements, expense-related matters and supporting documentation.
• Coordinate with vendors and service providers for various office and personal requirements.
• Provide medical/hospital-related coordination and support, whenever required.
• Draft and manage emails, letters and other routine communications.
• Coordinate food, hospitality and other arrangements as required.
• Manage stationery, office supplies and other administrative requirements.
• Provide real-time updates on important matters, pending actions and priorities.
• Prepare MIS, reports, presentations and Excel-based trackers as required.
• Maintain accurate records and ensure that important information and commitments are systematically tracked.
• Coordinate with internal and external stakeholders and ensure smooth execution of day-to-day requirements.
• Handle multiple priorities simultaneously while maintaining attention to detail and confidentiality.
• Highly proactive, organised and detail-oriented.
• Strong follow-up and task management skills.
• Ability to anticipate requirements and act independently.
• Strong coordination and stakeholder management skills.
• Good written and verbal communication skills.
• Comfortable handling confidential and sensitive information with discretion.
• Strong working knowledge of MS Excel and other technology/digital tools.
• Ability to manage multiple tasks and changing priorities effectively.
• Reliable, responsive and solution-oriented approach.
• Strong sense of ownership and accountability.

Key Skills & Competencies