Secretary
Skills
About This Role
Role Summary
The Secretary will provide high-level administrative and operational support to the office.
The ideal candidate will possess strong business acumen, exceptional organizational skills, and the ability to manage complex tasks efficiently.
This role requires a proactive individual with a capability to thrive in fast paced work environment.
Accountabilities
· Execute meticulous typing, proofreading, and dispatching of all outgoing correspondence, ensuring the highest standard is maintained.
· Prioritize and review all incoming mail, forwarding it to the line manager after careful consideration.
· Take proactive measures on routine standardized correspondence, promptly informing the line manager of important matters.
· Efficiently coordinate and follow up with internal departments on behalf of the line manager to facilitate smooth operations.
· Prepare letters on behalf of the line manager, ensuring clarity and professionalism in communication.
· Maintain an organized and systematic filing system for all correspondence.
· Attend meetings, record minutes accurately, and distribute them while following up on action items.
· Manage all telephone calls and appointments for the line manager, employing effective screening and prioritization techniques.
· Establish and update a comprehensive database of contacts as needed by the line manager.
· Organize travel arrangements and coordinate external business trips on behalf of the line manager.
Skills & Qualifications
· Minimum of 4 years’ relevant experience, including experience at senior management level
· Relevant professional qualification at university graduate level or nearing completion of a relevant professional qualification will be viewed favorably.
· Strong written and verbal communication skills.
· A good team player with experience in managing change; and
· Strong MS Office skills.
Arabic speakers
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