Secretary

Overview

Key Responsibilities

• **Calendar & Meeting Management**
• + Manage and maintain the GCC Director’s calendar, including scheduling meetings, appointments, and internal/external engagements
• + Coordinate meeting logistics, prepare agendas, and ensure timely follow-ups on action items
• + Arrange and support executive-level meetings with GCC country heads and stakeholders
• **Travel Coordination**
• + Plan and organize domestic and international travel, including flights, accommodation, visas, and itineraries
• + Ensure all travel arrangements align with company policies and executive preferences
• **Administrative & Approval Processes**
• + Handle and track internal approval workflows (e.g., expenses, contracts, and requests)
• + Maintain organized documentation and records for easy retrieval and compliance
• **Communication & Coordination**
• + Act as a key point of contact between the GCC Director and internal/external stakeholders
• + Coordinate communication with GCC country heads and functional teams
• + Draft, review, and manage correspondence, reports, and presentations
• **Reporting & HQ Coordination**
• + Compile, prepare, and submit reports required by headquarters in a timely manner
• + Follow up with GCC markets to gather necessary data and ensure accuracy and completeness
• + Support the Director in preparing business updates, presentations, and executive summaries
• **General Administrative Support**
• + Ensure smooth day-to-day administrative operations of the GCC Director’s office
• + Maintain confidentiality and handle sensitive information with discretion

Qualifications & Skills

• Bachelor’s degree in Business Administration or a related field
• Minimum 3–5 years of experience as an executive secretary or administrative assistant, preferably supporting senior management
• Strong organizational and time management skills
• Excellent written and verbal communication skills in English (Arabic is a plus)
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Experience with ERP or approval systems is an advantage
• Ability to multitask, prioritize, and work under pressure in a fast-paced environment
• High level of professionalism, discretion, and attention to detail.