Secretary

Provide secretarial, administrative and clerical support for management and staff.

Greet visitors, answer telephone calls, conduct assignments and projects, receive and distribute correspondence and mail, gather information and compile diverse reports for management.

· Perform various executive and administrative support duties that are sensitive and sometimes confidential.

· Read and screen incoming reports and correspondence; make preliminary assessment and organize documents.

· Research, compile, assimilate, and prepare sensitive and sometimes confidential documents.

· Follow up and arrange for issuing visas and traveling permits, travel flights, hotel reservation and car renting, etc. and coordinate with the Human Resources for that.

Also, maintain travel records and vouchers.

· Recommend actions to be carried on office expenditures like supply and equipment need.

· Operate electronic mail systems and coordinate the flow of information both internally externally.

· Review work done by others to check for correct spelling and grammar, ensure that Center format policies are followed, and recommend revisions.

· Operate office equipment such as fax machines, copiers and phone systems, and use computers for spreadsheet, word processing, database management and other applications.

· Answer telephones and give information to callers, take messages or transfer calls to appropriate individuals.

· Compose, type and distribute meeting notes, routine correspondence and reports.

· Open, read, route and distribute incoming mail and other material, and prepare answers to routine letters.

· Set up and maintain paper and electronic filing systems for records, correspondence and other materials.

· Conduct searches to find needed information, using such sources as the Internet.

· Screen and ensure orderly schedule of employee and visitor appointments to the office.

· Make sure that every department in the office has the needed office supplies and monitor the equipment usage in the office

· Take care of plants and straightening magazines to maintain lobby or reception area.

· Operate telephone switchboard to answer, screen and forward calls, providing information, taking messages and scheduling appointments.

· Greet persons entering establishment, determine nature and purpose of visit, and direct or escort them to specific destinations.

· Hear and resolve complaints from customers and public.

· Transmit information or documents to customers, using computer, mail or facsimile machine.

· Schedule appointments, maintain and update appointment calendars.

· Provide information about establishment, such as location of departments or offices, employees within the organization or services provided.

· Take orders for merchandise or materials and send them to the proper departments to be filled.

· Schedule space and equipment for special programs and prepare lists of participants

· Any duties or responsibilities assigned by the management.

Interested applicants may apply through the link below:

https://menaitech.aces-int.net/Menaitech/OnlineApp/ShareOnlineApplication/ACES/DXB/1/100026